Mind Map Gallery Assumption plan
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Assumption plan
This mind map clearly presents the main steps of the proposed plan, including preliminary assessment, team discussion, optimization and allocation, monitoring and adaptation, etc. Each step can be further divided into multiple levels. It mimics the human brain structure, aiding in memory and information organization.
Edited at 2023-11-03 16:26:25
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- Outline
Scenario 1(Given)
Constraints
Multiple Projects
Tight Deadlines
Limited availability of team members
Situation
Urgent Project Request
Project can't be assigned to EVERYONE
Exisiting Projects are not compromised
TBD
To choose a team member
Stakeholder Communication
Questions to be asked
Steps in Handling Scenario
Selecting People at each stage
Key Outcomes
Scenario 1(Approach)
Initial Assessment
Gathering Information
Urgency of the new project and how it will add the value to the customer (IMPACT)
Critical deliverables and deadlines of the exisitng project
INFO ALWAYS AVAILABLE: Skill Set and capacity of each team member
Assessing and Reviewing
Specific Requirements and Objectives of the new Project
Review the current workload, deadlines and skill sets of your team
Challenges
Diverting a BA
Overworking for a BA
Quality compromise
Cross-team dependence
Team Discussion
People to Involve
Individual team members, scrum master
Discussion Points
Briefing the new project and its impact on the company
Assess the team members' willingness and capacity to take it on
Identify potential candidates to allocate to the new project based on their expertise and exisiting workload
Priortization and Allocation
People to Involve
Product Manager/Internal Stakeholder
Things to understand
Can the workload be redistributed to accomodate the new project?
Can some exisiting project tasks be postponed or delegated to others in the team?
Steps to be taken
Create a priortization table of all the tasks of exisitng projects and new projects
Re-Do the Impact vs Efforts for all tasks
Trace and highlight the requirements which can be re-utilized on the new project
Ensure that the allocation minimizes disruptions to ongoing work
Finally create two plans A and B
Communication
People to Involve
The Team, Stakeholders of exisitng and new projects
To Discuss
Resource allocation and its impact
Steps to approach
Provide the summarized research with atleast two plans
Plan A: By delaying least important tasks of an exisitng project for a team members who can take high priority tasks of new project. Eg: MVP plus phase 1+2
Plan B: Looking for a analyst in others teams of similar skillset (if available) on a temporary basis or outsource the new project (if feasible).
Communicate changes in timelines, responsibilities, and potential risks to stakeholders of existing projects
Seek feedback and address their concerns
Monitoring and Adaptation
Important things
Tracking progress and ensure the new and exisitng projects stay on course
Any contingency plans in case issues arise?
Steps which are helpful
Regular monitoring of the progress
Be open to adapt if unforeseen challenges arise and revise the resource allocation if needed
Key Outcomes
Clear allocation of team member to the new project without compromising any critical tasks of the existing projects. Open and transparent communication with the team and stakeholders. Efficient resource management to meet deadlines and quality standards for all projects. Monitoring and adaptation to address any issues that may arise during project execution.
Please outline the questions you have, the steps you would go through in handling the scenario, including the people you would speak to at each stage, and the key outcomes you would be looking for.
You're leading a team of business analysts working on multiple concurrent projects with tight deadlines. Your team members are skilled but have limited availability due to the workload. You've just received a new urgent project request from senior management that needs immediate attention. However, your team is already stretched thin, and you can't assign the project to everyone. How do you decide which team members to allocate to the new project, ensuring that existing projects are not compromised, and how do you communicate your decision to both the team and the stakeholders of the existing projects?