MindMap Gallery Information Governance Principles

Information Governance Principles

Principle of integrity: Information management will maintain the reliability of the data... Principle of protection: All information will be kept secure.

Edited at 2020-10-10 12:03:13

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Information Governance Principles

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Information-Governance-Principles

Ten key principles for successfulInformation Governance programs

Information accessibility

Longterm digital preservation(LTDP) techniques

Simple location and

access of information

user interface

enterprise search principles,technologies and tools

Basic access controls

Password management

Identity and access management

Delivery of information to avariety of hardware devices

Executive sponsorship

Drives effort

Clear obstacles for IG team

Communication of goals andbusiness objectives

Information of upper

management on progress

Information policy developmentand communication

Policies development for

Instant messaging

Social Media

Cloud computing

Mobile computing

Posting to blogs and internetsites

Communication to employees

Consequences of violating IGpolicies

Value of IG

Information integrity

Deduplication of data

Maintaining of unique data

Reduction of

Risk

Storage costs

IT labor costs

Provision of accurate, trustedinformation

Information organization andclassification

Standardizing information

Form

Format

Categorization information

Business function

Owner

Linking to to related information

Retention and dispositionschedule

Information security

Protection of information from

Damage

Theft

Alteration

Methods

Access Control

Data or document encryption

Information rights managementsoftware

Remote digital shreddingcapabilities

Enhanced auditing procedures

Information control

Deployment of

Document management software

Report management software

Control of documents andreports in regards to

Access

Creation

Updating

Printing

Assignment of declared recordsto retention and dispositionschedules

Information governancemonitoring and auditing

Monitoring of information accessand use to

Ensure following of guidelinesand policies

Measure employee compliancelevels

Logging and maintaining of employees'use of

Social media

Cloud computing

Report generation

Stakeholder consultation

IT department

Capabilities

Technology plans

Inhouse council or legal team

Legal issues

and other business units

Continuous improvement

Periodical review

Adjustment to

Close gaps or shortcomings

Changing businessenvironment

Changing technology usage

Changing business staretegy

Ten key principles for successfulInformation Governance programs

IG steering committee

Include representatives fromcrossfunctional groups and atdifferent levels of theorganization

Keep employees trained andcurrent on IG policies

Accountability

Reduction of the organization’srisk and cost structure formanaging records by

Establishment of

Policies

Procedures

Processes

Controls

Securing business records'

Quality

Integrity

Accuracy

Security

Support by IT

Auditing

Testing

Maintenance

Improvement

Generally Accepted Recordkeeping Principles

Accountability

Assignment of responsibilities tosenior executive

Development andimplementation of RM policies,procedures, and guidance

Provision of advice onall recordkeepingissues

Understanding of the businessand legislative environment ,business functions and activities,

and the required relationshipswith key external stakeholders

Sound knowledge of theorganization’s

information and technologicalarchitecture

Responsibility for ensuring thatthe processes, procedures,

governance structures, andrelated documentation aredeveloped.

Development of audit process

Cover all aspects of RM withinthe organization

Must reinforce compliance andhold individuals accountable

Transparency

Documenting processes

Consistent

Current

Complete

Promoting an understanding ofthe roles and responsibilities ofall stakeholders

Access to RM policies andprocedures

Guidance and training

Integrity

Formalized process for acquiring ordeveloping new systems

Maintaining the integrity of records

Protection

Technological change

Failure of digital storage

Protection against damage ordeterioration

Compliance

Ensuring records are beingproperly created and captured

Implementation of userpermissions and securityprocedures

Workflow processes through

sampling to ensure adherence topolicies and procedures

Ensuring records are being

retained following disposalauthorization

Documentation of recordsdestroyed

Availability

Evaluation of effectiveness and efficiencyof storage and retrievement of records andinformation

Current and future requirements

Practicality, cost, and effectiveness of newconfigurations

Retention

Preserving and maintainingrecords for continuing use

Identification of the actionsneeded to fulfill the requirementsfor the retention

and disposal of records

Provides the authority foremployees and systems to retain,destroy, or transfer records

Records appraisal

Records retention period

Disposition

Discard

Shred