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Information Governance Principles

Information Governance Principles
Ten key principles for successful
Information Governance programs
Information accessibility
Longterm digital preservation
(LTDP) techniques
Simple location and
access of information
user interface
enterprise search principles,
technologies and tools
Basic access controls
Password management
Identity and access management
Delivery of information to a
variety of hardware devices
Executive sponsorship
Drives effort
Clear obstacles for IG team
Communication of goals and
business objectives
Information of upper
management on progress
Information policy development
and communication
Policies development for
Email
Instant messaging
Social Media
Cloud computing
Mobile computing
Posting to blogs and internet
sites
Communication to employees
Consequences of violating IG
policies
Value of IG
Information integrity
Deduplication of data
Maintaining of unique data
Reduction of
Risk
Storage costs
IT labor costs
Provision of accurate, trusted
information
Information organization and
classification
Standardizing information
Form
Format
Categorization information
Business function
Owner
Linking to to related information
Retention and disposition
schedule
Information security
Protection of information from
Damage
Theft
Alteration
Methods
Access Control
Data or document encryption
Information rights management
software
Remote digital shredding
capabilities
Enhanced auditing procedures
Information control
Deployment of
Document management software
Report management software
Control of documents and
reports in regards to
Access
Creation
Updating
Printing
Assignment of declared records
to retention and disposition
schedules
Information governance
monitoring and auditing
Monitoring of information access
and use to
Ensure following of guidelines
and policies
Measure employee compliance
levels
Logging and maintaining of employees'
use of
Email
Social media
Cloud computing
Report generation
Stakeholder consultation
IT department
Capabilities
Technology plans
Inhouse council or legal team
Legal issues
and other business units
Continuous improvement
Periodical review
Adjustment to
Close gaps or shortcomings
Changing business
environment
Changing technology usage
Changing business staretegy
Ten key principles for successful
Information Governance programs
Generally Accepted Recordkeeping Principles
Accountability
Assignment of responsibilities to
senior executive
Development and
implementation of RM policies,
procedures, and guidance
Provision of advice on
all recordkeeping
issues
Understanding of the business
and legislative environment ,
business functions and activities,
and the required relationships
with key external stakeholders
Sound knowledge of the
organization’s
information and technological
architecture
Responsibility for ensuring that
the processes, procedures,
governance structures, and
related documentation are
developed.
Development of audit process
Cover all aspects of RM within
the organization
Must reinforce compliance and
hold individuals accountable
Transparency
Documenting processes
Consistent
Current
Complete
Promoting an understanding of
the roles and responsibilities of
all stakeholders
Access to RM policies and
procedures
Guidance and training
Integrity
Formalized process for acquiring or
developing new systems
Maintaining the integrity of records
Protection
Technological change
Failure of digital storage
Protection against damage or
deterioration
Compliance
Ensuring records are being
properly created and captured
Implementation of user
permissions and security
procedures
Workflow processes through
sampling to ensure adherence to
policies and procedures
Ensuring records are being
retained following disposal
authorization
Documentation of records
destroyed
Availability
Evaluation of effectiveness and efficiency
of storage and retrievement of records and
information
Current and future requirements
Practicality, cost, and effectiveness of new
configurations
Retention
Preserving and maintaining
records for continuing use
Identification of the actions
needed to fulfill the requirements
for the retention
and disposal of records
Provides the authority for
employees and systems to retain,
destroy, or transfer records
Records appraisal
Records retention period
Disposition
Discard
Shred
Archive
Imaging
Purge
Accountability
Reduction of the organization’s
risk and cost structure for
managing records by
Establishment of
Policies
Procedures
Processes
Controls
Securing business records'
Quality
Integrity
Accuracy
Security
Support by IT
Auditing
Testing
Maintenance
Improvement
IG steering committee
Include representatives from
crossfunctional groups and at
different levels of the
organization
Keep employees trained and
current on IG policies
57 2
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