Mind Map Gallery Information Governance Principles
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Information Governance Principles
This is a mind map that contains information about the information of governance.
Edited at 2020-10-12 05:40:20
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Information Governance Principles
Ten key principles for successfulInformation Governance programs
Information accessibility
Longterm digital preservation(LTDP) techniques
Simple location and
access of information
user interface
enterprise search principles,technologies and tools
Basic access controls
Password management
Identity and access management
Delivery of information to avariety of hardware devices
Executive sponsorship
Drives effort
Clear obstacles for IG team
Communication of goals andbusiness objectives
Information of upper
management on progress
Information policy developmentand communication
Policies development for
Instant messaging
Social Media
Cloud computing
Mobile computing
Posting to blogs and internetsites
Communication to employees
Consequences of violating IGpolicies
Value of IG
Information integrity
Deduplication of data
Maintaining of unique data
Reduction of
Risk
Storage costs
IT labor costs
Provision of accurate, trustedinformation
Information organization andclassification
Standardizing information
Form
Format
Categorization information
Business function
Owner
Linking to to related information
Retention and dispositionschedule
Information security
Protection of information from
Damage
Theft
Alteration
Methods
Access Control
Data or document encryption
Information rights managementsoftware
Remote digital shreddingcapabilities
Enhanced auditing procedures
Information control
Deployment of
Document management software
Report management software
Control of documents andreports in regards to
Access
Creation
Updating
Printing
Assignment of declared recordsto retention and dispositionschedules
Information governancemonitoring and auditing
Monitoring of information accessand use to
Ensure following of guidelinesand policies
Measure employee compliancelevels
Logging and maintaining of employees'use of
Social media
Cloud computing
Report generation
Stakeholder consultation
IT department
Capabilities
Technology plans
Inhouse council or legal team
Legal issues
and other business units
Continuous improvement
Periodical review
Adjustment to
Close gaps or shortcomings
Changing businessenvironment
Changing technology usage
Changing business staretegy
Ten key principles for successfulInformation Governance programs
IG steering committee
Include representatives fromcrossfunctional groups and atdifferent levels of theorganization
Keep employees trained andcurrent on IG policies
Accountability
Reduction of the organization’srisk and cost structure formanaging records by
Establishment of
Policies
Procedures
Processes
Controls
Securing business records'
Quality
Integrity
Accuracy
Security
Support by IT
Auditing
Testing
Maintenance
Improvement
Generally Accepted Recordkeeping Principles
Accountability
Assignment of responsibilities tosenior executive
Development andimplementation of RM policies,procedures, and guidance
Provision of advice onall recordkeepingissues
Understanding of the businessand legislative environment ,business functions and activities,
and the required relationshipswith key external stakeholders
Sound knowledge of theorganization’s
information and technologicalarchitecture
Responsibility for ensuring thatthe processes, procedures,
governance structures, andrelated documentation aredeveloped.
Development of audit process
Cover all aspects of RM withinthe organization
Must reinforce compliance andhold individuals accountable
Transparency
Documenting processes
Consistent
Current
Complete
Promoting an understanding ofthe roles and responsibilities ofall stakeholders
Access to RM policies andprocedures
Guidance and training
Integrity
Formalized process for acquiring ordeveloping new systems
Maintaining the integrity of records
Protection
Technological change
Failure of digital storage
Protection against damage ordeterioration
Compliance
Ensuring records are beingproperly created and captured
Implementation of userpermissions and securityprocedures
Workflow processes through
sampling to ensure adherence topolicies and procedures
Ensuring records are being
retained following disposalauthorization
Documentation of recordsdestroyed
Availability
Evaluation of effectiveness and efficiencyof storage and retrievement of records andinformation
Current and future requirements
Practicality, cost, and effectiveness of newconfigurations
Retention
Preserving and maintainingrecords for continuing use
Identification of the actionsneeded to fulfill the requirementsfor the retention
and disposal of records
Provides the authority foremployees and systems to retain,destroy, or transfer records
Records appraisal
Records retention period
Disposition
Discard
Shred
Archive
Imaging
Purge