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MindMap Gallery WBS-Happily Ever After Wedding
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WBS-Happily Ever After Wedding
A Work Breakdown Structure (WBS) is a hierarchical representation of the tasks, activities, and deliverables required to complete a project. This mind map outlinse the various components and stages involved in planning and executing a wedding event. Each category would then be further broken down into specific tasks and subtasks, creating a comprehensive roadmap for organizing and managing the wedding preparations.
Edited at 2023-06-25 07:59:09
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- Outline
HAPPILY EVER AFTER WEDDING
1. INITIATION
1.1 Define Goal and Scope
1.1.1 Wedding Vision & Goals
1.1.1.1 Wedding Theme & Style
1.1.2 Scope Boundaries, Deliverables, Exclusions
1.1.3 Determine Wedding Date & Time
1.2 Stakeholder Engagement
1.2.1 Identify Stakeholders & Roles
1.2.2 Establish Communication & Engagement Plan
1.3 Budget Estimation
1.3.1 Initial Budget Estimation
1.3.2 Funding Sources & Allocation
1.4 Feasibility Assessment & Risk Analysis
1.4.1 Assess Wedding Plans feasibility
1.4.2 Identify & Analyse potential risks
1.4.2.1 Develop mitigation strategies
1.5 Project Initiation Approval
1.5.1 Sign Contract
2. PLANNING
2.1 Project Management
2.1.1 Project Plan
2.1.2 Budget & Financial Plan
2.1.3 Project Team
2.1.4 Plan Schedule
Wedding Day Timeline & Schedule
2.1.5 Risk Management Plan
2.1.6 Create Vendor Contact Sheet
2.2 Wedding Design & Decor
2.2.1 Wedding Theme & Colours
2.2.2 Design Wedding Stationary
Save the Date
Invitations
Welcome Pack Info Sheet
Wedding Program & Itinerary
Ceremony Order of Service
Canape Menu
Place Cards
Dinner Menu
Thank you Cards
2.2.3 Select & Book Wedding Stylist
2.2.4 Design Floral Arrangements
2.2.4.1 Bridal Bouquet
2.2.4.2 Bridesmaid Bouquets
2.2.4.3 Boutonnieres
2.2.4.5 Ceremony Floral Arch
2.2.4.6 Aisle/Pew Florals
2.2.4.7 Table Centrepieces
2.2.5 Design Ceremony Decor
2.2.5.1 Oversized White floor-length Bows for Pews
2.2.5.2 Wedding Bubbles
2.2.6 Design Reception Decor
Table Centrepieces
Fairy Lighting
Bridal Table Decor
Centrepieces
Table Setting
Rose Petals Confetti
2.2.7 Decor Plan
2.3 Guest Management
2.3.1 Finalise Guest List
2.3.2 Collate Guest Contact Info
2.3.3 Send out invitations
2.3.4 Manage RSVPs
2.3.5 Record dietary requirements
2.3.6 Record any special guest requests
2.3.7 Create Welcome Packs for out-of-town guests
2.4 Gift Management
2.4.1 Setup Bridal Registry
2.4.2 Select & order Wedding Favours
2.5 Vendor Management
2.5.1 Obtain 3 quotes
2.5.2 Negotiate Contracts
2.5.3 Select & Book Vendors
2.5.3.1 Wedding Stylist
2.5.3.2 Celebrant
2.5.3.3 Ceremony Venue
2.5.3.4 Reception Venue
2.5.3.5 Caterer
2.5.3.6 Hotel
2.5.3.6.1 Bridal Suite
2.5.3.6.2 Wedding Night Bridal Accommodation
2.5.3.6.3 Accommodation Rooms Block (out-of-town guests)
2.5.3.7 Photographer / Videographer
2.5.3.8 Stationery Printers
2.5.3.9 Bridal Attire Alteration Specialist
2.5.3.10 Florist
2.5.3.11 Entertainment
2.5.3.11.1 Harpist
2.5.3.11.2 Choir
2.5.3.11.3 Master of Ceremonies
2.5.3.11.4 Live Band
2.5.3.11.5 Photobooth
2.5.3.12 Cake Artist
2.5.3.13 Hair & Make-up Artist
2.5.3.14 Transportation
2.5.3.14.1 Horse Drawn Carriage
2.5.3.14.2 Limousine - Bridal Party
2.5.3.14.3 Shuttle Bus - Guests
2.5.4 Establish Vendor Mgmt Process (service, deliverables & timeframes)
2.5.5 Manage Vendor Contracts & Agreements
2.5.6 Monitor Vendor Performance & Compliance
2.6 Ceremony Planning
2.6.1 Design Ceremony Structure
2.6.1.1 Readings
2.6.1.2 Vows
2.6.1.3 Music List
2.6.2 Ensure AV equipment availability
2.6.3 Arrange Marriage License
2.6.4 Schedule Wedding Rehearsal
2.7 Reception Planning
2.7.1 Reception Layout Plan
2.7.2 Seating Chart
2.7.3 Entertainment Setup Plan
2.7.3.1 Music
2.7.3.1.1 Music List
2.7.3.1.2 Music Equipment Hire
2.7.3.2 Dancefloor
2.7.3.2.1 Smoke Effects
2.7.3.2.2 Fairy lighting
2.7.3.3 Photobooth
2.7.3.3.1 Props
2.7.4 Plan Reception Program & Timeline
2.7.5 Organise Speeches, Toasts & Special Dances
2.7.6 Plan Lantern Release Ceremony
2.7.6,1 Obtain Venue approvals for Lantern Ceremony
2.7.6,2 Organise post-ceremony clean-up with venue
2.7.6,3 Select & Order Lanterns
2.8 F&B Planning
2.8.1 Organise Food-tasting
2.8.2 Advise on Dietary Restrictions
2.8.3 Select Drinks Menu
2.8.4 Set Ceremony Canapes menu
2.8.5 Select Wedding Cake
2.8.5.1 Shortlist 3 & Taste-test flavours
Finalise Design & Flavour
2.8.5.2 Cake Storage & Display Requirements
2.8.5.3 Cake Leftovers Plan
2.8.6 Set 3-course sit-down Dinner Menu
2.8.7 Select F&B Service style
2.8.8 Determine F&B Service Flow
2.9 Attire & Beauty Plan
2.9.1 Bridal Party Attire Selection
2.9.1.1 Order Bridal Attire
2.9.1.1.1 Wedding Gown
2.9.1.1.2 Wedding Veil
2.9.1.1.3 Tiara
2.9.1.1.4 Shoes
2.9.1.2 Select Groom's Attire & Accessories
2.9.1.3 Select Wedding Party Attire
2.9.1.3.1 Bridesmaid Dresses, Accessories & Shoes
2.9.1.3.2 Groomsmen Attire, Accessories & Shoes
2.9.1.3.3 Flower Girl Dress, Accessories & Shoes
2.9.1.3.4 Page Boy Attire, Accessories & Shoes
2.9.1.4 Schedule Dress Fittings / Alterations
2.9.2 Select Hair & Make-up Artist
2.9.2.1 Plan Hair & Make-up Services for Bridal Party
2.9.2.2 Organise Bride's Hair & Makeup trial
2.10 Photography & Videography Plan
2.10.1 Select Photographer & Videographer
2.10.2 Schedule Engagement & Pre-wedding shoot
2.10.3 Create Shot list
2.10.4 Discuss Desired Styles & Poses
2.10.5 Coordinate Wedding Day Coverage
3. EXECUTION
3.1 Vendor Coordination
3.1.1 Vendor Bump-in & Bump out
3.1.2 Vendor Communication
3.1.3 Manage Vendor Timelines
3.1.4 Manage Vendor Deliverables
3.1.4.1 Celebrant
3.1.4.1.1 Finalise Ceremony Outline
3.1.4.1.2 Finalise Vows
3.1.4.1.3 Finalise Legal Marriage Paperwork
3.1.4.2 Photography & Videography
3.1.4.2.1 Finalise Wedding Album template
3.1.4.2.2 Finalise Video format
3.1.4.2.3 Finalise Equipment Setup
3.1.4.2.4 Engagement & Pre-wedding Shoot delivery
3.1.4.3 Entertainment
3.1.4.3.1 Finalise Ceremony Choir Music
3.1.4.3.2 Finalise Harpist special sequences
3.1.4.3.3 Finalise MC delivery sequence
3.1.4.3.4 Final Reception Music List & special songs
3.1.4.3.5 Finalise Special Dances
3.1.4.3.5.1 1st Bridal Couple Dance sequence
3.1.4.3.5.2 Father-Bride Dance
3.1.4.3.5.3 Mother-Groom Dance
3.1.4.3.6 Finalise speeches & toasts sequence
3.1.4.4 Catering
3.1.4.4.1 Ensure dietary restrictions compliance
3.1.4.4.2 Oversee rolling Canape Service
3.1.4.4.3 Oversee 3-course sit-down Dinner service
3.1.4.5 Florist
3.1.4.5.1 Storage of Bridal Party Florals
3.1.4.5.1.1 Bridal Bouquet
3.1.4.5.1.2 Boutonnieres
3.1.4.5.1.3 Bridesmaid Bouquets
3.1.4.5.1.4 Flowergirl Hair Wreath
3.1.4.5.1.5 Rose Petal confetti
3.1.4.5.2 Floral Decor arrangements delivery
3.1.4.5.2.1 Ceremony Floral Arch
3.1.4.5.2.2 Ceremony Pew florals
3.1.4.5.2.3 Table Centrepieces
3.1.4.6 Transportation
3.1.4.6.1 Arrival of Horse-drawn carriage (Bride pickup)
3.1.4.6.2 Limo arrival (Bridal Party pickup)
3.1.4.6.3 Shuttle Bus arrival (Guests pickup)
3.1.4.6.4 Reserve parking at both Venues
3.1.5 Collect final invoices
3.2 Venue Setup & Decor
3.2.1 Oversee Setup & Decor of Ceremony & Reception Venues
3.2.1.1 Decor elements arrangement & setup
3.2.1.2 AV Equipment & lighting setup
3.2.1.3 Dancefloor setup with Smoke effects
3.2.2 Setup of Signage
3.2.3 Table setup with Placecards & Centrepieces
3.2.3.1 Seating arrangements setup
3.2.4 Cake Delivery & Setup
3.2.5 Floral arrangement setup
3.2.6 Photo Booth setup
3.2.7 Review Ceremony & Reception Layout
3.3 Wedding Day Coordination
3.3.1 Wedding Ceremony Rehearsal
3.3.2 Coordinate Wedding Ceremony Activities
3.3.3 Manage Reception Program & Transition
3.3.4 Manage Wedding Day Timeline
3.3.5 Supervise Wedding Photography & Videography
3.3.5.1 Coordinate Shot List & special moments capture
3.3.6 Oversee Cake-Cutting
3.3.7 Oversee Lantern Release Ceremony
3.3.8 Resolve problems & unexpected situations
3.3.9 Organise transport to drop guests to hotel
3.4 Guest Experience
3.4.1 Welcome out-of-town guests
3.4.2 Keep Welcome Packs in rooms
3.4.3 Address any guest concerns
3.4.4 Welcome all Guests at the wedding
3.4.5 Document receipt of Wedding Gifts
3.4.6 Distribute Wedding Favours
4. MONITOR & CONTROL
4.1 Progress Tracking
4.1.1 Track progress against plan
4.1.2 Monitor Task completion, Milestones & Overall performance
4.2 Budget & Expense Management
4.2.1 Monitor Expenses & manage budget
4.2.2 Obtain approval for variance beyond contingency levels
4.2.3 Adjust financial plan as required
4.3 Quality Control
4.3.1 Conduct quality check of vendor services & deliverables
4.3.2 Ensure adherence to Design & Service Standards
4.3.3 Ensure compliance to Legal regulations
4.4 Change Control
4.4.1 Record issues & change requests.
4.4.2 Assess change request impact & implications
4.4.3 Propose solutions
4.4.4 Seek Sponsor approval
4.4.5 Implement & document changes
4.5 Risk Management
4.5.1 Identify & manage risks
4.5.2 Implement contingency plans
4.6 Stakeholder Communication
4.6.1 Provide regular Progress Status Reports & updates.
4.6.2 Address any concerns
4.6.3 Obtain requisite approvals for any changes
5. CLOSURE
5.1 Cleanup
5.1.1 Breakdown & Cleanup of Wedding Venues
5.1.2 Collection & Disposal of used Wedding Lanterns
5.1.3 Leftover Cake delivery to Bridal couple
5.1.4 Return Rental items
5.2 Post-Wedding Evaluation
5.2.1 Conduct post-wedding debrief to assess event success
5.2.2 Collect feedback from clients, vendors & guests
5.3 Accounts Finalisation
5.3.1 Settle outstanding vendor payments & invoices
5.3.2 Complete financial reconciliation
5.3.3 Prepare financial reports
5.4 Finalise Documentation
5.4.1 Archive & organise wedding documentation
5.4.2 Preserve Wedding photos & videos
5.4.3 Finalise Lessons Learned Report
5.4.4 Handover final report to Stakeholders
5.5 Gratitude
5.5.1 Send Thank you notes to Vendors
5.5.2 Celebratory Lunch with Project Team
Once Upon an Event
Work Breakdown Structure