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MindMap Gallery Event Planning To-do List of ASC-2022
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Event Planning To-do List of ASC-2022
This is a mind map of the event planning to-do list of ASC-2022. The key aspects of an event checklist are the essential components of your event so get those squared away first: date, location, type of event, goals, and budget. Once those are in place, the rest of the details can be built to accommodate the major components.
Edited at 2022-12-22 07:07:45
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Event PlanningTo do list of ASC-2022
Budget Provision for ASC in the T,S& E Departments Revenue Budget -to be sent after special PSC Meeting.
Regional Level Meeting /General Body Meeting by the host mine for the concerned ASC Year and based on the minutes of this meeting preparation of proposal for celebration of ASC at the Project Level commence which includes the followings:
Celebration of Safety Week at the Project -06/02/2023
Participation Fee and advertisement fee
Budget for ASC- under process
White Washing of all necessary locations by Civil Department- already note sent to Civil Deptt
Special Pit Safety Meeting involving Head of the Project, HOD (Finance), HOD (Personnel), PSC Members, and Union Secretary & Presidents. This meeting is held on the basis of minutes of immediately preceding year’s Special Pit Safety Committee Minutes related to ASC. Remarks- Did not happen in 2022 till date.
Preparation of Special Pit Safety Committee Meeting Minutes and approval of the same by the Head of the Project. Remarks- Did Not happen in 2022.
Preparation of ASC Budget as per 2020 ASC Budget. Remarks- to be Completed
Opening of following necessary files: Remarks- to be Completed
General File which contains major proposals like ASC-2022 approvals and budget.
Printing of Badges, Stickers, Invitation Cards etc.
Trade Test File.
Sweet Procurement File.
School Children’s Competition file
Procurement of Prizes File
Special Achievement and scholarship file
Drama Competition, Model Competition and slogan file
Inspection Committee File
Works for Printing of Badges, Stickers, Invitation Cards etc. Remarks- TSC Minutes to be prepared and submitted for approval. Works pending TSC Minutes vetting, W.O. Placement and printed Materials procurement.Responsibility - Shri. Mandi & Shri. Manas.
Circular to unions for nomination of committee members like Sweet Procurement, Prize Procurement, Publicity & Propaganda, Cultural Programme and Stage Preparation. Remarks- Not required for 2022 or yet to be decided.
Meeting of Safety Committee members (workmen only & T, S& E Executives) for deciding the day wise detailed list of works for Safety week. Remarks- Not required for 2022 or yet to be decided.
Circulars for Trade test of employees along with name of examiners. Remarks- to be prepared after nominations received from concerned.
Name of examiners for internal trade test is to be taken from concerned HODs. Remarks- to be prepared after nominations received from concerned.
Schedule of Internal Trade Test is to be based on the schedule of Regional Level Trade Test to complete all necessary formalities so that internal Trade Test Winners can participate in Regional Level Trade Tests. Remarks- to be decided.
Circular for Safety drama, Safety model, first aid test, fire-fighting, safety slogan, safety poem, poster, quiz etc. Essay writing etc. Remarks- to be Completed.
Circular for various competition of school children- safety drama, model, poster essay writing & Essay writing competition for House Wives. Remarks- to be Conducted/Completed.Responsibility- Shri D. Mandi and Shri Manas.
Circulars to be sent to HOP, Mines Manager, all Departments, Union Office and SC/ST Association. Remarks- to be issued Remarks by Responsibility- Shri Harishankar Rawal, Shri D. Mandi and Shri Manas.
Nomination of a Doctor from Hospital to conduct First Aid Trade Test and conducting First Aid Trade Test at T,S& E Department. Arrangement of pen, writing pad and tiffin’s for the participants of First Aid Trade Test. Attendance to participants of First Aid Trade Test. Remarks- Trade Test is on XX/XX/2023
Follow up with examiners of Trade Test on day-to-day basis to conduct Trade Tests in Time and to collect results of Trade Test from Examiners. Remarks- Receipt of all results is to be checked by Shri Harishankar Rawal and name of winners are to be prepared by XX/XX/2023.
Approval of participation of Trade Test winners at Project Level in Regional Level Trade Test Competition and Office Order to participants of Trade Test Competition to be held at Regional Level. Remarks- after Trade Test , to be Completed
Approval of examiner from the Project to participate in various Regional Level Trade Test Competition and Office Order to Examiners for this purpose. Remarks- to be Completed
Continuous communication with the convener of the ASC to remain updated about any changes in Trade Test or Inspection Schedule. On going Remarks by Shri. Harishankar Rawal & Shri. Sunil kumar
Informing the name of trade test examiners and participants from the Project Level to the Convener of ASC. Remarks- to be Completed
Nomination of Team member for Inspection Team as per ASC Inspection Schedule. Remarks- To be completed.
Convener – Agent
Team Member– Manager
Team Member-Engineer
Any other member as mention in the ASC Inspection Schedule.
Informing the name & mobile nos. of Inspection Team members from the Project Level to the Convener of ASC. Remarks- To be completed
Circular for Souvenir items from employees- (Articles, Poems, Slogans safety information, cartoon) Remarks- To be completed.
Sending Scholarship Application Forms and Safety Innovation Application Form to ASC Committee in time. Remarks- to be Completed
Follow up with schools for collection of results of school children. Remarks- To be done by Shri D. Mandi & target date 05.12.2022.
Note to C.I.S.F. for conducting firefighting competition. Remarks- To be done.
Dry Fruits procurement involves the following steps: This year it will not be made or yet to be decided.
Preparation of proposal based on the Special Pit Safety Committee Meeting Minutes and the no. of persons to whom Cashew Nuts will be distributed
Circular for list of contractual persons & list of permanent employees from Personnel Department.
Compilation of list of persons to whom cashew nuts are to be distributed
Constitution of local Purchase Committee for purchase of sweets and approval of the same by C.A. along with tour programme.
Office Order to Purchase Committee
Purchase of cashew nuts by local purchase committee
Receipt of cashew nuts at T,S&E through the CSD,Kirandul
Distribution of cashew nuts and keeping record of that.
Sweets to be distributed latest by the 1st Day of the Safety week.
Vetting of the Purchase Order/ Regularization of Purchase Order.
Prize procurement involves the following: Remarks- Prizes will be procured through local purchase committee from Bacheli & Kirandul. Work/Task- Shri Manas
Preparation of proposal based on vetting.
Constitution of local Purchase Committee and approval of the same by C.A. along with tour programme.
Office Order to Purchase Committee
Purchase of prizes by local purchase committee
Receipt of prizes at T,S&E through the CSD, Kirandul.
Pasting of stickers on Individual Prizes as per the category of the Prize
Transportation of Prizes to Prize Ceremony venue and distribution of Prizes
Regularization of Purchase Order.
Tent House Related-Information to be obtained from Personnel Department about the existing RC holders for tent house. If there is no RC holder, then party is to be decided through LTE. Remarks- Note to be sent or take the data to/from Personnel deptt. /to be Completed.
Approval related to constitution of House Keeping Committee. Remarks- To be executed by Shri D. Mandi.
Circular for inspection by House Keeping Committee & inspection by housekeeping committee. Remarks-Circular by Shri. Rajkumar & inspection related work by Shri Manas.
Name stickers for invitation card and preparation of packets containing badges, safety flags, oath cards, invitation cards, safety is my responsibility card, red flags and SOPs to be distributed amongst various Sections/Departments. Remarks-To be executed by Shri D.Mandi & Shri Manas.
White washing and painting status. Follow up with Civil Department. Remarks- To be executed by Shri. Rajkumar.
Inspection of Final Day function venue from time to time. Remarks- By Shri D.Mandi.
Deciding venue of Drama Competition. Remarks- to be decided, Baila Club or other location, if any.
Note to C.I.S.F for firefighting equipment related model exhibition on final day. Remarks- To be completed. Responsibility- Shri. Rajkumar and Shri Yadav, SI-CISF.
Note to Personnel for maintenance of law & order at the venue of Final Day Function. Note to be sent/ To be completed. Responsibility- Shri. Rajkumar.
Register for attendance of Pit Safety Committee Members. Remarks- By Shri D.Mandi along with Shri Lejeesh. to be Completed
Collection of cultural programmes to be presented by School Children during Final Day Function. One programme from each school. Remarks- By Shri D.Mandi
Arrangements for cutters, ropes, paper plates, scissors, highlighters, nails, bags from local market. Remarks- By Shri Lejeesh.
Circular to all concerned Departments for Final Day Inspection. Remarks- By Shri. Rajkumar & Shri Lejeesh.
Circular for flag hoisting. Remarks- By Shri. Rajkumar & Shri Lejeesh.
Communication to C.I.S.F for flag hoisting. Remarks- By Shri. Rajkumar & Shree Lejeesh.
Arrangement of Ropes and flowers for flag hoisting. Remarks- By Shri Harishankar Rawal and Shri D. Mandi.
Preparation of list of outsiders to whom invitation cards are to be sent. Remarks- By Shri Harishankar Rawal and Shri D. Mandi.
Arrangement of sweets for flag hoisting on 1st Day of Safety Week. Remarks- By Shri. Rajkumar along with Shree Lejeesh.
Intimation to HODs & Union Secretary & President about flag hoisting on 1st Day of Safety Week. Remarks- By Shri D.Mandi along with Shri Lejeesh.
Arrangement for various competitions as per the Circular and these include the followings:
Essay Competition for employees and housewives- By Shri Harishankar Rawal and Shri D. Mandi.
Fire Fighting Competition- By Shri Harishankar Rawal and Shri D. Mandi.
Quiz Competition- By Shri D.Mandi , Shri Haldhar Patel & Shri Harsha.
Drama Competition for employees and school children and safety poem for employee-By Shri Sunil Kumar & Shri D. Mandi , 02 Members from other Sections will be required.
Arrangement for tiffins for participants of competition and T,S&E Staffs – By Shri D.Mandi.
Pens to all participants of various competitions. - By Shri D.Mandi
Attendance is given for Fire Fighting Competition, First Aid Competition and Drama Competition. - By Shri Lejeesh.
Arrangement for quiz competition which includes following:
An executive for conducting quiz
Questions for quiz
Tea & snacks arrangement for participant
Pen to all participants of quiz competition
Question for audience & Audience Prize
Preparation of results
Arrangement for firefighting competition which includes following:
Fire officer for conducting quiz
Questions for quiz
Tea & snacks arrangement for participant
Pen to all participants of quiz competition
Preparation of result
Arrangement for firefighting competition which includes following:
Executive to act as Judge
Vehicle arrangement for conveyance of students
Preparation of drama venue
Tea & snacks arrangement for participant
Arrangement of lunch for pit safety committee members
Preparation of result
Pens and chocolates for school children who participated in various competitions- Remarks- By Shri. Rajkumar along with Shri Lejeesh.
Programme list of final day function to all concerned persons including pit safety members. Remarks- By Shri. Rajkumar along with Shri Lejeesh.
Intimation to HODs & Union Secretary & President about flag hoisting on Final Day of Safety Week, closing ceremony & dinner at Guest House for HODs and at Baila Club for Unions. Remarks- By Shri Harishankar Rawal and Shri D. Mandi along with Shri Lejeesh. Other executives to remind to attended.
Venue preparation- A committee will be required. Anchoring is to be decided. (BIOP- SCHOOL/FOOTBALL GROUND yet to be decided)
Assigning work of dinner arrangement for Pit Safety Committee & Union Members to Pit Safety Committee Members and arrangement of dinner through RC holder for catering facility. Remarks- By Shri D. Mandi.
Guest house reservation for Inspection Team members. Remarks- By Shri Manas.
Arrangement of vehicles for conveyance of Inspection team from Raipur to Kirandul. Remarks- By Shri Manas.
Mementos for Inspection Team members. Remarks- By Shri D Mandi.
Preparation of prize list for all categories including name of employee/school Children/housewife- By Shri Harishankar Rawal, List to be made ready by XX.XX.2023.
Preparation of 09 no. shields for housekeeping competition. By Shri Manas.
Circular to employees for receiving prize (at least one week before Final Day for all trade tests which have been completed before the commencement of Safety Week) By Shri Harishankar Rawal, List to be made ready by XX.XX.2023.
Note sheet for arrangement of busses by Service Mech. Department for conveyance of employees after completion of Prize Distribution on Final Day Function. Remarks- To be made- by Shri. Rajkumar and Shri Harishankar Rawal.
Arrangement for Breakfast of Pit Safety Committee Members (workmen only) at Guest House on Final Day. By Shri Harishankar Rawal and Shri D. Mandi, only to be informed.
Arrangement for 25 No. of flower bouquets to be presented to Inspection Team by Pit Safety Committee Members and introduction of PSC Members with Inspection Team Members. By Shri Manas.
Flag Hoisting at Training Institute, lighting of safety flame and oath taking- By Shri M.K.Manju.
Inspection of mine by team members. - By Shri Harishankar Rawal and Shri D. Mandi.
Lighting Inspection by team members. By Shri Harishankar Rawal and Shri Manas.
Arrangement of Red Colour Ribbons & Scissors for inauguration of model exhibition. By Shri M.K.Manju & Shri Lejeesh.
Arrangement of lamp for lighting of lamp ceremony. By Shri Manas & Shri M.K. Manju.
Arrangement of Projector & Screen for audience quiz during final day programme. By Shri K. Venugopalcharya.
Final day venue preparation and seating arrangements etc- By Shri Harishankar Rawal, Shri D.Mandi , Shri S.S Thakur & Shri Manas.
Inauguration of model exhibition by Inspection Team Members. By Shri S.S Thakur & a committee
Flower Bouqets for final day function, seating arrangement for all important persons and name plates for them. By Shri S.S Thakur.
Cultural programme and prize distribution ceremony. By Shri Manas & Shri Nakhathe.
Arrangement for conveyance of school children for drama competition & for models and school children for final day function. By Shri S.S Thakur.
Arrangement of Dinners at Guest House for executives and Inspection Team members and arrangements for dinner at Baila Club for Union Members. By Shri D. Mandi
Distribution of cash prizes to schools and employees as decided during Special Pit Safety Committee Meeting and receipt of acknowledgement. By Shri Manas.
Confirmation from ASC convener about the final day function at regional level.
Proposal for visit of team from the Project for Final Day function at regional level and the team comprises of the following members: By Shri. Rajkumar and Shri D. Mandi.
Pit Safety Committee Members (Workmen) along with Union Secretary & Presidents.
Trade Test winners at Regional Level Competition.
Three Executives from the project.
Settlement of all bills and preparation of detailed actual expenditure figures under various heads. By Shri. Rajkumar.