MindMap Gallery MPS Outside of School Hours Care Service

MPS Outside of School Hours Care Service

a mindmap about MPS Outside of School Hours Care Service

Edited at 2021-08-05 03:29:20

mardi@uprightmark.com

MPS Outside of School Hours Care Service

mardi@uprightmark.com

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Roster process

Team Availibility Forms sent

MS Forms

Email / FaceBook Messenger

Shift Types

Before School Care

After School Care

Vacaction Care

Educators submit forms for shift availbility

Requirement to check submissions CSV file output No integration with a payroll or people management system/portal. Room for error No record keeping for staff.

MS Forms

Tracking Responses

No response = no shifts

Number of responses viewed in MS Forms (equate to number of staff)

Roster creation

ABC Rosters program https://www.abc-roster.com/

A free software application for employee shift scheduling

Enter availability into ABC Rosters (weekly task)

Weekly Roster Sent out (via email as attachment)

Programming staff need visibility of rosters for planning

Each staff member should have their own roster (avoids shift swapping)

Roster is sent week prior (Friday) revised versions have to be sent

Roster changes are managed manually by Stacey (dependent on the day and student requirements)

Timetracking

Risk with time keeping records Hardcopy only - no back ups Scanned and emailed to Book Keeper - risk of error with quality of scan. Staff do not get a record of their hours unless they take a copy of the timesheet - this is not recommended practice by FairWork Australia.

Timesheet (shifts) printed

Educator / Canteen writes times on timesheets

Timesheets are manually compared to Rosters

Payroll

Time tracking can be done via Xero. This was used but did not suite the Book Keeper. Need to review this process as manual and high risk of human error plus only one record of timesheet in hardcopy - no back up. How to manage Timesheets in Xero (Australia) In Xero staff can create and submit timesheets from their online employee portal which managers can login and approve. Payroll administrators can also create Timesheets on behalf of employees before processing the payrun. https://tv.xero.com/detail/video/5130996378001/how-to-manage-timesheets-in-xero-australia Complance: Ready for Single Touch Payrol

Scanned and sent via email as attachment to Book Keeper

Book Keeper process in Xero

Payslips sent as PDF attachments (no login to Xero portal)

Two week pay period / aligns with rosters

Book Keeper sends ABA files for Deputy Director for Bank Transfer

Bank transfer > ABA upload for auto transfer