Data migration is on the critical path, which is not only difficult, but also quite professional.

An expert is assigned who is working on another project, and the arrival time depends on the previous project

What if this really happened?

I don’t have any specific countermeasures. I feel like I need to find someone else, but I don’t have a plan.

Project may be delayed

Project may cost overruns

Quality may not be up to standard

Project may get out of control

Find out what may or may not happen that will affect the project

Analyze according to two dimensions: probability of occurrence and impact on the project

Choose strategies of avoidance, transfer, weakening, and acceptance, and formulate countermeasures respectively.

Check it regularly. If it happens, deal with it. Once it passes, it will be fine.

First of all, from what aspects should we think about risks?

There are potential problems if the project adopts complex or high-tech, or unconventional methods.

Technical risks can also be caused by excessive technical goals and changes in technical standards.

For example, the schedule and resource allocation are unreasonable; the plan is hasty and of poor quality.

Improper use of basic principles of project management may cause management risks

It is common that there is no agreement on goals within the organization

Senior management does not pay attention to the project, lacks funds, or has resource conflicts with other projects, etc.

For example, changes in laws and regulations

The situation of project-related interface parties changes, and these events are often uncontrollable.

Secondly, how to identify risks?

Leaders and experts often prompt possible problems

There are still some uncertainties in the project so far

For example, external interfaces, changes in procurement and subcontractors, factors not determined by the customer, etc.

The company has also accumulated a lot of experience in risk management, such as risk assessment forms

Based on the risk assessment form, possible risks of the project can be analyzed from multiple aspects.

First, the possibility of risk occurrence

The second is the impact on the project after it occurs, including the impact on the scope, time, cost, and quality of the project.

The third is the time distance from the current time to the period when the risk event is expected to occur.

Determine the risk level according to the qualitative analysis table provided by the company

Specific scores for the impact and probability of risks need to be defined in advance

As time progresses, it should be continuously estimated and updated, such as after 2 weeks, after 8 weeks

If the data migration expert delays by 1 week, the project will be delayed by 1 week, affecting X% of the total construction period.

If the data migration expert delays by 2 weeks, the project will be delayed by 5 weeks (end-of-year settlement)

At present, there are only 2 weeks until the experts are available, and the expert’s project is not progressing smoothly.

The risk management process stipulates that different countermeasures can be adopted for different risks

Some admit it, some avoid it, and some prepare in advance.

avoid

transfer

weaken

accept

If the data migration experts cannot arrive on time, the impact on the project will be "big", and the weakening strategy will be given priority.

Risk items

risk consequences

Tracking method

Responsible

response actions

Restrictions

action priority

end condition

The first is to monitor the status of risks, such as whether the risks have occurred, still exist, or have disappeared; initiate response plans for risks that have occurred

The second is to check whether the risk response plan is effective and whether the monitoring mechanism is operating.

The third is to continuously identify new risks and formulate countermeasures, and update the status of identified risks.

Risk audit: Dedicated personnel to inspect the monitoring mechanism and conduct regular risk reviews

For example, weekly review meetings, risk review meetings, etc.

Deviation analysis: compare with the baseline plan to analyze deviations in cost and time

For example, failure to complete the project on time, exceeding budget, etc. are all potential problems.

Technical indicators: There are serious differences between the original technical indicators and the actual technical indicators.

For example, the test failed to meet the performance requirements, the number of defects greatly exceeded expectations, etc.

Can help project managers grasp the key points of work and sort out work omissions

Focus on major risks and shift from passive firefighting to proactive prevention

Doing risk analysis with team members can allow everyone to fully estimate the difficulties, be mentally prepared for various "accidents", and avoid being demoralized after a setback.

Develop countermeasures in advance and respond quickly to avoid "making mistakes while busy" causing greater losses

With the PM in mind, he can respond calmly when an accident occurs, which greatly improves the team's confidence.

No matter how careful the plan is, there will always be problems that have not been taken into account. You must stay calm.

You can't mess up your position. Of course, this also requires tempering stronger psychological endurance.