Check whether the information in the application form meets the required standards

Confirm whether there is enough budget to purchase the required supplies

Decide whether to approve the application based on its rationality, urgency and budget.

If the application is rejected, the applicant must be informed of the reasons and provide appropriate solutions or suggestions.

Search for suitable suppliers or material sales channels

Compare the pros and cons of different suppliers in terms of price, quality and service

Negotiate with suppliers and sign purchase contracts

Determine delivery time, material specifications, quality requirements and other related matters

Place an order and pay for the purchase

Ensure that the procurement process complies with relevant procedures and requirements stipulated by law and company regulations

Check whether the materials received are consistent with the requirements of the purchase contract

Record information such as quantity, type and quality of materials

Classify materials according to their characteristics and uses

Store materials properly and indicate the storage location and quantity.

Fill out the application form, including the name, quantity, reason for use and other information.

Obtain approval for relevant application forms

Check the accuracy and reasonableness of the application

Distribute materials to applicants according to the requirements of the application

Fill out the return application form, including information such as the name, quantity, and reason for return.

Obtain approval for relevant return application forms

Check return requests for accuracy and plausibility

Return supplies to designated inventory locations

Check whether the service life, functional integrity and safety of materials meet the requirements

Determine whether waste materials should be scrapped based on the requirements of the company and relevant regulations

Fill out the scrap application form, including information such as material name, quantity, reason for scrap, etc.

Obtain approval of relevant scrap application forms

Properly handle end-of-life materials, such as destruction, recycling or other appropriate methods

Conduct regular inventory of materials according to the company's prescribed cycles

Check whether actual inventory is consistent with recorded inventory

Based on the inventory results, update inventory records and related information in the inventory system

Correct errors and discrepancies in inventory records

Conduct regular inspections and maintenance of materials requiring maintenance

Clean, repair or replace damaged or aged supplies

Record maintenance work, including maintenance time, content, cost and other information

Keep relevant maintenance records for subsequent reference

According to needs, make statistics and analyze the usage, inventory and scrapping of materials.

Determine the effectiveness and improvement directions of material management

Organize the results of statistical analysis into reports and provide them to relevant departments or management

Make recommendations and improvements to optimize office material management processes