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PMP - general outline

PMP - general outline, including the core of project management, cross-talk, project operating environment, project documents, project management plan, etc.

Edited at 2022-10-12 21:46:26

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PMP - general outline

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Outline

PMP General Outline 1

The core of project management

Undertake full management control of the project in all aspects such as time, cost, quality, risk, contract, procurement, human resources, etc., and achieve higher operational efficiency without exceeding the budget.

cross talk

How fast and economical

scope, schedule, quality, cost

81 results (content)

136 tools

achievement line

clues of change 1. Deliverables (Source: Directing and Managing Project Work) 2. Verified deliverables (Source: Control Quality) 3. Accepted deliverables (Source: Confirmation Scope) 4. Final deliverables handover (source: end of project or phase)

work line

Clues of change (lines of work) 1. Work performance data (Source: Directing and managing project work) 2. Work performance information (source: 6 controls, 3 supervisions, 1 confirmation) 3. Work performance report (source: monitoring project work)

change line

Clues of change (lines of work) 1. Change request (Source: Monitoring Process Group) 2. Approved change request (Source: Implementing overall change control) 3. Confirmed change request (Source: Directing and managing project work)

step: 1. Identify changes (any changes should be reported to the project manager first) 2. Formally propose and record the change (the change request is updated to the change log first) 3. Analyze and evaluate changes (first review the impact in the field, then conduct a comprehensive review) 4. The project manager submits the changes to the Change Control Board (CCB); (changes involving baselines) 5. CCB approves or denies the change request and updates the change log; it makes a written decision to approve, deny or suspend the change request. 6. Update project management plan and project documents 7. Notify the relevant parties of the changes 8. Implement change requests 9. Review whether approved change requests are implemented in place 10. Summarize experiences and lessons

quality line

Quality Management Plan Quality Measurement Indicators

Test and Evaluation Documents

Quality control measurement results

Source: Control Quality

quality report

Source: Managing Quality

2 charters

Project Charter

Source: Developing a Project Charter

Team charter

Source: Planning Resource Management

3 1 benchmark

Scope baseline, schedule baseline, cost baseline; performance measurement baseline

3 registers

Interested Party Register

Source: Identifying interested parties

risk register

Source: Identifying Risks

Lessons Learned Register

Source: Managing Project Knowledge

3 logs

Hypothetical log

Source: Developing a Project Charter

Problem log

Source: Directing and managing project work

Change log

Source: Implementing Holistic Change Control

2 calendars

Project Calendar

resources, procurement

Develop project schedule and output project calendar

Resource Calendar

Source: Estimate activity resources, obtain resources, implement procurement

4 reports

job performance report

Source: Monitoring Project Work

risk report

Source: Identifying Risks

quality report

Source: Managing Quality

final report

Source: Ending a project or phase

2 resources

Project team dispatches work orders

Source: Get Source

material resource allocation sheet

Source: Get Source

2 predictions

progress forecast

Source: Controlling Progress

cost forecast

Source: Control Costs

Three major estimates

Estimate resources

Resource requirements

Estimated duration

Estimating duration by resources

Estimate cost

The three major estimation processes all have estimation basis outputs.

Develop project charter

business case

statement of work

Project work description

Procurement work description

Project Charter

initiator, authorizer

Project manager selection, confirm resource availability

Hypothetical log

Assumptions

Constraints

Project operating environment

Organization structure type

organic or minimalist

Decision-making power is given to all employees (discussed)

Functional

The production department, sales department, etc. have strict hierarchies.

All part-time, part-time employees despise project work

Division type

Establish different business units according to regional business line customer types, etc.

matrix type

weak matrix type

There is no project management office and no full-time project manager

balanced matrix type

Established a full-time project manager position

strong matrix type

Established a permanent project management office

Part time part time part time

Communication and management are complex

Most conducive to horizontal communication and integration across departments and professional fields

Project type

Implement project management throughout the organization

Consulting firms can adopt this organizational structure

Large project holding, all full time

Repeated allocation of resources for each project reduces resource usage efficiency

virtual

Internet remote working

Hybrid

Project Management Office (PMO)

PMO plays a huge role and is the core functional department

business environment factors

internal environmental factors of the organization

environment system

organizational governance framework

Project governance and management must not violate the best value governance framework

organizational structure

Organizational structure determines the relationship between projects and various levels and departments of the organization

project management information system

Personnel management system

work authorization system

communication system

Resources and Environment

infrastructure

physical resources

cultural environment

group Culture

political atmosphere

management practices

external environmental factors of the organization

Macro environment

Social environment, cultural environment, market conditions, laws and regulations, financial factors, procurement restrictions

Industry factors

Industry standards, business databases, academic research materials, productivity indicators, industry PMbook

stakeholder environment

project files

scope management

Collect requirements: requirements documents, requirements tracking matrix

Defining Scope: Project Scope Statement

Progress management

1. Define activities: activity list, activity attributes, milestone list 2. Arrange the sequence of activities: activity progress network diagram 3. Estimating activity time: duration estimation, estimation basis 4. Develop progress plan: project progress plan, progress data, project calendar, progress forecast

cost management

1. Estimating activity costs: cost estimation, estimation basis 3. Control costs: cost forecasting

Quality Control

1. Planning quality management: quality measurement indicators 2. Management quality: testing and evaluation documents, quality reports 3. Control quality: quality control measurement results

Resource management

1. Planning resource management: team charter 2. Estimating activity resources: resource requirements, estimation basis, resource breakdown structure 3. Obtain resources: material resource allocation order, project personnel dispatch order, project calendar

communication management

Management communication: problem log, project communication record

Risk Management

risk register, risk report

Procurement management

Planning and procurement management: procurement work instructions, procurement documents, supplier selection criteria, seller's proposal, agreement

Stakeholder management

Interested Party Register

Integrated management

Assumption log, change log, lessons learned register

project management plan

Sub-management plan

4.1 Change Management Plan

Describe how change requests are formally approved and adopted throughout the project

4.1 Configuration Management Plan

Describe how project-specific information will be recorded and updated to maintain consistency and effectiveness of products, services, and results

5.1 Scope Management Plan

Establish how to define, develop, monitor, control and validate project scope

5.1 Demand management plan

Determine how requirements will be analyzed, documented and managed

6.1 Progress management plan

Establish criteria and define activities for preparing, monitoring and controlling project progress

7.1 Cost Management Plan

Determine how to plan, schedule and control costs

8.1 Quality Management Plan

Determine how the organization's quality policies, methods, and standards will be implemented on projects

9.1 Resource Management Plan

Guide how to classify, allocate, manage and release project resources

10.1 Communication Management Plan

Determine how, when and by whom project information will be managed and disseminated

11.1Risk Management Plan

Determine how to organize and implement risk management activities

12.1 Procurement Management Plan

Determine how the project team will obtain goods and services from outside the performing organization

13.2 Stakeholder participation plan

Determine how to involve stakeholders in project decision-making and execution based on their needs, interests and influences

benchmark

Scope Baseline

Approved scope statement, work breakdown structure (WBS) and corresponding WBS dictionary used as a basis for comparison

progress baseline

Approved schedule model used as a basis for comparison with actual results

cost basis

Approved project budget allocated by time period, used as a basis for comparison to actual results

Other components

project life cycle

Describe the series of stages a project goes through from start to finish

development method

Describe development methods for products, services and outcomes, such as predictive, iterative, agile or hybrid models

management review

Determine the time point when the project manager and relevant stakeholders will review the project progress to assess whether the performance meets expectations, or to determine whether preventive or corrective action is necessary