Scenes

Keywords: 1. Is it worth investing? 2.Decision making 3. Cost-benefit analysis of business needs

Definition: A business case describes the information necessary from a business perspective to determine whether the expected results of a project are worth the investment. Executives often use this document as a basis for decision-making. The business case will include business needs and cost-benefit analysis.

Keywords: 1. Industry, law, field 2. Stakeholders do not trust the project manager

Definition: Expert judgment refers to professional knowledge based on a certain application field, knowledge field, discipline, industry, etc.

content

Definition: A project charter is a document issued by the project initiator or project sponsor that formally approves the establishment of the project and authorizes the project manager to use organizational resources to carry out project activities.

Keywords: 1. In the initial stage, the project manager joins 2. The sponsor requires immediate 3. High-level, overall, high-level, project goals

Definition: Used to record all assumptions and constraints throughout the project cycle.

Keywords: assumptions, constraints, risk input

Integrated project management plan - signature and approval - opening meeting - execution

Definition: The project kickoff meeting usually marks the end of the planning phase and the beginning of the execution phase. It is intended to communicate the project goals, obtain the team's commitment to the project, and clarify the roles and responsibilities of each relevant party.

Keywords: Commitment, end of planning, beginning of execution, communication of goals

Definition: An issue log is a project document that records and follows up on all issues

Keywords: recording, follow-up questions

A Lessons Learned Register records challenges encountered, issues encountered, risks and opportunities perceived.

Keywords: Prevent recurrence, improve future project performance, avoid future occurrences.

1. Earned value analysis: Earned value analysis conducts a comprehensive analysis of scope, schedule and cost performance.

2. Deviation analysis: Deviation analysis examines the difference between target performance and actual performance

3. Trend analysis: Trend analysis predicts future performance based on past results.

4. Root cause analysis: It is used to identify the reasons for deviations

5. Alternatives analysis: Alternatives are used to select corrective actions or a combination of corrective actions and preventive actions to be implemented when deviations occur.

6. Cost-benefit analysis: Cost-benefit analysis helps determine the most cost-effective corrective actions.

Verification: Verification after internal quality control (good or not)

Acceptance: Acceptance after confirming the scope

Handover: handing over ownership to the operations team

Aborted: The project is aborted. Investigate the reasons first, and then update lessons learned.

Business case, agreement, charter ➡️5.2 Collect requirements ➡️Requirements document ➡️Define scope ➡️Scope statement ➡️Control scope ➡️Create WBS ➡️Confirm scope

Facilitation is used in conjunction with topical workshops to bring key stakeholders together to define product requirements. Workshops can be used to quickly define cross-functional requirements and reconcile differences in needs among relevant parties.

Keywords: different needs, different needs, inconsistent needs.

1. A form that connects requirements from their sources to the deliverables that can be satisfied.

2. Use a requirements tracking matrix to link each requirement to business goals or project goals.

3. The requirements tracking matrix provides a way to track requirements throughout the project life cycle.

4. The requirements tracking matrix also provides a framework for managing scope changes

Key words: Interested parties dispute ownership of deliverables; How to track requirements; Deliverable change process; Connect with business goals

Recorded what to do and what not to do

The scope baseline is the approved scope statement, WBS, and WBS dictionary that can only be changed through a formal change control process and is used as a basis for comparison.

Keywords: change procedure, including three items, acceptance criteria

Validating scope is the process of formal acceptance of completed project deliverables. Complete one and confirm one.

Keywords: The project manager has completed the acceptance of the deliverables

1. Scope of changes by customers or related parties 2. Team members proactively change the scope

Key words: 1. The team includes 2. The number of project managers has been increased 3. Actively increased 4. Members execute according to customer requirements

The level of detail of the work will vary at different stages of the project life cycle. In the early strategic planning stages, the information is not clear enough and the work packages can only be broken down to a known level of detail; later, as more information is learned, the work packages to be implemented in the near future can be broken down into specific activities.

Keywords: Unable to continue decomposition, information is not clear enough, later planning

Activity attributes may include activity description, predecessor activities, successor activities, logical relationships, leads and lags (see Section 6.3.2.3), resource requirements, mandatory dates, constraints and assumptions.

Keywords: logical relationship, detailed description of activities, resource requirements

The amount and type of supporting information for duration estimates vary by application area. Regardless of its level of detail, supporting documentation should clearly and completely describe how the duration calculation was derived.

Keywords: Questioning estimates, asking for simplified estimates

Schedule network analysis is a comprehensive technique for creating a project schedule model that uses several other techniques, such as critical path methods, resource optimization techniques, and modeling techniques. Schedule network analysis is an iterative process that continues until a feasible Progress model.

Keywords: comprehensive technology, iterative process

Used to determine the contingency reserves and management reserves required for the project. When making duration estimates, contingency reserves need to be considered to account for schedule uncertainties.

Keywords: remaining funds to cope with risks, risk changes, remaining reserve time.

Triangular distribution: cE=(cO cM cP)/3

Beta distribution: cE=(cO 4cM cP)/6

Keywords: three numbers, PERT, smallest, largest, most likely

prevention cost

Evaluate costs

internal failure costs

external failure costs

Cost-benefit analysis is a financial analysis tool used to estimate the advantages and disadvantages of alternatives to determine the alternative that creates the best benefits.

Keywords: Stakeholders do not want to invest in quality and quality managers demand increased quality testing.

Scenes

An audit is a structured, independent process used to determine whether project activities comply with organizational and project policies, processes, and procedures.

Keywords: process, effectiveness, quality cost reduction, corrective action

Statistical sampling refers to selecting some samples from the target population for inspection. Used for measurement control and quality confirmation. The frequency and scale of sampling should be determined in the quality management plan.

Keywords: sample, extraction

Access to resources

Building a team

management team

Team Values; Communication Guidelines; Decision Criteria and Process Conflict Resolution Procedures; Meeting Guidelines; Team Consensus

Keywords: disciplinary issues, not taking meetings seriously, best practices for teams

The project management team's ability to influence others is important in resource allocation negotiations, as is political ability in the organization

Keywords: Confirm resource availability, obtain resources, resources are taken away

Cultural awareness refers to understanding the differences between individuals, groups, and organizations and adapting a project's communication strategy accordingly. Being culturally aware and following through can minimize misunderstandings and miscommunications caused by cultural differences within the project stakeholder community.

Keywords: The two groups of people have different backgrounds, cultural differences, and style differences.

A communications management plan describes how to plan, structure, execute, and monitor project communications to improve communication effectiveness

Keywords: information, report, project status, misunderstanding, notification, meeting, escalation steps, glossary

The risk management plan is an integral part of the project plan and describes how to arrange and implement risk management activities.

Keywords: Risk roles and responsibilities, methodology

Risk data is the basis for qualitative risk analysis. Risk data quality assessment is designed to evaluate the accuracy and reliability of data on individual project risks.

Keywords: risk accurate data

Using numerical values, you can multiply the two values ​​to derive a probability/impact score for each risk, which can be used to rank individual risks relative to each other within each priority group.

Banned words: probability * impact

EMV=probability of outcome*impact-probability of failure*impact

Monte Carlo is a basic method that provides the basis for subsequent S-curve, inscription diagram, EMV, decision tree analysis, and quantitative risk analysis.

Modeling, Monte Carlo ➡️Sensitivity analysis ➡️Decision tree analysis ➡️Influence diagram analysis

emergency plan

Bounce back plan

contingency measures

risk reassessment

secondary risk

residual risk

A properly vetted seller list can simplify the steps required for bidding and reduce the time of the seller selection process.

Keywords: What to check before purchasing and confirming suppliers

Scenario: Before buying equipment, check whether existing suppliers have relevant equipment.

In a make-or-buy analysis, payback period, return on investment (RO), or other analytical techniques can be used to determine whether a good or service should be made in-house or purchased externally.

Keywords: Make it yourself or buy it from outside

The statement of work will describe the products, services or results to be purchased in sufficient detail, and the contents of the statement of work include. Specifications, required quantities, quality levels, performance data, performance period, work location and other requirements.

Keywords: description, specifications, quality level of deliverables

Request for Information (RFI), Request for Quotation (RFP), Request for Proposal (RFQ)

Tender documents are used to solicit proposals from potential sellers.

Keywords: requiring suppliers to provide information

For different criteria, numerical scores, color codes, or written descriptions can be used to illustrate the extent to which the seller meets the needs of the purchasing organization. These criteria are part of a weighting system whereby all proposals are ranked in a weighted scoring manner in order to determine the order of negotiations and the conclusion of a contract with a particular seller.

Keywords: Difficulty in choosing suppliers, don’t know how to choose

For large purchases, the purchasing organization can prepare its own independent estimate or hire an outside professional estimator to produce a cost estimate and use it as a benchmark against which to evaluate the seller's bid.

Keywords: The quotation conforms to the market price

A bidder's meeting is a meeting between a buyer and a potential seller before the seller submits a proposal, the purpose of which is to ensure that all potential bidders have a clear and consistent understanding of the procurement requirements and to ensure that no bidder will receive special preferential treatment.

Keywords: ensuring fairness, consistent understanding

Evaluate proposals to determine whether they respond completely and adequately to the bidding documents, procurement statements of work, supplier selection criteria and other documents included in the bidding package.

Keywords: choose supplier

Invitation for Proposal ➡️Proposal Assessment ➡️Negotiation ➡️Agreement

Measure, compare and analyze quality, resource, schedule and cost performance against agreement to review contract work performance.

Keywords: How are supplier progress, quality, and cost results doing?

Stakeholder analysis will produce a stakeholder list and various information about the stakeholders, such as their position within the organization, role in the project, stake in the project, expectations, attitudes (level of support for the project), and support for the project. Project information of interest.

Keywords: rights, roles, interests, relationships, attitudes, influence

Power interest grid; highlighting model prioritization

Keywords: ranking of relevant parties, classification of power and interests

The stakeholder engagement assessment matrix is ​​used to compare the current level of stakeholder engagement to the desired level of engagement. Necessary communication should be carried out based on the gap between the current and expected participation levels of each relevant party, and relevant parties should be effectively guided to participate in the project.

Keywords: bridging the engagement level gap, engagement levels