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PMP - general outline
PMP - general outline, including the core of project management, cross-talk, project operating environment, project documents, project management plan, etc.
Edited at 2022-10-12 21:46:26
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- Outline
PMP General Outline 1
The core of project management
Undertake full management control of the project in all aspects such as time, cost, quality, risk, contract, procurement, human resources, etc., and achieve higher operational efficiency without exceeding the budget.
cross talk
How fast and economical
scope, schedule, quality, cost
81 results (content)
136 tools
achievement line
clues of change 1. Deliverables (Source: Directing and Managing Project Work) 2. Verified deliverables (Source: Control Quality) 3. Accepted deliverables (Source: Confirmation Scope) 4. Final deliverables handover (source: end of project or phase)
work line
Clues of change (lines of work) 1. Work performance data (Source: Directing and managing project work) 2. Work performance information (source: 6 controls, 3 supervisions, 1 confirmation) 3. Work performance report (source: monitoring project work)
change line
Clues of change (lines of work) 1. Change request (Source: Monitoring Process Group) 2. Approved change request (Source: Implementing overall change control) 3. Confirmed change request (Source: Directing and managing project work)
step: 1. Identify changes (any changes should be reported to the project manager first) 2. Formally propose and record the change (the change request is updated to the change log first) 3. Analyze and evaluate changes (first review the impact in the field, then conduct a comprehensive review) 4. The project manager submits the changes to the Change Control Board (CCB); (changes involving baselines) 5. CCB approves or denies the change request and updates the change log; it makes a written decision to approve, deny or suspend the change request. 6. Update project management plan and project documents 7. Notify the relevant parties of the changes 8. Implement change requests 9. Review whether approved change requests are implemented in place 10. Summarize experiences and lessons
quality line
Quality Management Plan Quality Measurement Indicators
Test and Evaluation Documents
Quality control measurement results
Source: Control Quality
quality report
Source: Managing Quality
2 charters
Project Charter
Source: Developing a Project Charter
Team charter
Source: Planning Resource Management
3 1 benchmark
Scope baseline, schedule baseline, cost baseline; performance measurement baseline
3 registers
Interested Party Register
Source: Identifying interested parties
risk register
Source: Identifying Risks
Lessons Learned Register
Source: Managing Project Knowledge
3 logs
Hypothetical log
Source: Developing a Project Charter
Problem log
Source: Directing and managing project work
Change log
Source: Implementing Holistic Change Control
2 calendars
Project Calendar
resources, procurement
Develop project schedule and output project calendar
Resource Calendar
Source: Estimate activity resources, obtain resources, implement procurement
4 reports
job performance report
Source: Monitoring Project Work
risk report
Source: Identifying Risks
quality report
Source: Managing Quality
final report
Source: Ending a project or phase
2 resources
Project team dispatches work orders
Source: Get Source
material resource allocation sheet
Source: Get Source
2 predictions
progress forecast
Source: Controlling Progress
cost forecast
Source: Control Costs
Three major estimates
Estimate resources
Resource requirements
Estimated duration
Estimating duration by resources
Estimate cost
The three major estimation processes all have estimation basis outputs.
Develop project charter
business case
statement of work
Project work description
Procurement work description
Project Charter
initiator, authorizer
Project manager selection, confirm resource availability
Hypothetical log
Assumptions
Constraints
Project operating environment
Organization structure type
organic or minimalist
Decision-making power is given to all employees (discussed)
Functional
The production department, sales department, etc. have strict hierarchies.
All part-time, part-time employees despise project work
Division type
Establish different business units according to regional business line customer types, etc.
matrix type
weak matrix type
There is no project management office and no full-time project manager
balanced matrix type
Established a full-time project manager position
strong matrix type
Established a permanent project management office
Part time part time part time
Communication and management are complex
Most conducive to horizontal communication and integration across departments and professional fields
Project type
Implement project management throughout the organization
Consulting firms can adopt this organizational structure
Large project holding, all full time
Repeated allocation of resources for each project reduces resource usage efficiency
virtual
Internet remote working
Hybrid
Project Management Office (PMO)
PMO plays a huge role and is the core functional department
business environment factors
internal environmental factors of the organization
environment system
organizational governance framework
Project governance and management must not violate the best value governance framework
organizational structure
Organizational structure determines the relationship between projects and various levels and departments of the organization
project management information system
Personnel management system
work authorization system
communication system
Resources and Environment
infrastructure
physical resources
cultural environment
group Culture
political atmosphere
management practices
external environmental factors of the organization
Macro environment
Social environment, cultural environment, market conditions, laws and regulations, financial factors, procurement restrictions
Industry factors
Industry standards, business databases, academic research materials, productivity indicators, industry PMbook
stakeholder environment
project files
scope management
Collect requirements: requirements documents, requirements tracking matrix
Defining Scope: Project Scope Statement
Progress management
1. Define activities: activity list, activity attributes, milestone list 2. Arrange the sequence of activities: activity progress network diagram 3. Estimating activity time: duration estimation, estimation basis 4. Develop progress plan: project progress plan, progress data, project calendar, progress forecast
cost management
1. Estimating activity costs: cost estimation, estimation basis 3. Control costs: cost forecasting
Quality Control
1. Planning quality management: quality measurement indicators 2. Management quality: testing and evaluation documents, quality reports 3. Control quality: quality control measurement results
Resource management
1. Planning resource management: team charter 2. Estimating activity resources: resource requirements, estimation basis, resource breakdown structure 3. Obtain resources: material resource allocation order, project personnel dispatch order, project calendar
communication management
Management communication: problem log, project communication record
Risk Management
risk register, risk report
Procurement management
Planning and procurement management: procurement work instructions, procurement documents, supplier selection criteria, seller's proposal, agreement
Stakeholder management
Interested Party Register
Integrated management
Assumption log, change log, lessons learned register
project management plan
Sub-management plan
4.1 Change Management Plan
Describe how change requests are formally approved and adopted throughout the project
4.1 Configuration Management Plan
Describe how project-specific information will be recorded and updated to maintain consistency and effectiveness of products, services, and results
5.1 Scope Management Plan
Establish how to define, develop, monitor, control and validate project scope
5.1 Demand management plan
Determine how requirements will be analyzed, documented and managed
6.1 Progress management plan
Establish criteria and define activities for preparing, monitoring and controlling project progress
7.1 Cost Management Plan
Determine how to plan, schedule and control costs
8.1 Quality Management Plan
Determine how the organization's quality policies, methods, and standards will be implemented on projects
9.1 Resource Management Plan
Guide how to classify, allocate, manage and release project resources
10.1 Communication Management Plan
Determine how, when and by whom project information will be managed and disseminated
11.1Risk Management Plan
Determine how to organize and implement risk management activities
12.1 Procurement Management Plan
Determine how the project team will obtain goods and services from outside the performing organization
13.2 Stakeholder participation plan
Determine how to involve stakeholders in project decision-making and execution based on their needs, interests and influences
benchmark
Scope Baseline
Approved scope statement, work breakdown structure (WBS) and corresponding WBS dictionary used as a basis for comparison
progress baseline
Approved schedule model used as a basis for comparison with actual results
cost basis
Approved project budget allocated by time period, used as a basis for comparison to actual results
Other components
project life cycle
Describe the series of stages a project goes through from start to finish
development method
Describe development methods for products, services and outcomes, such as predictive, iterative, agile or hybrid models
management review
Determine the time point when the project manager and relevant stakeholders will review the project progress to assess whether the performance meets expectations, or to determine whether preventive or corrective action is necessary