MindMap Gallery How to be a valuable system specialist
This is a mind map on how to be a valuable system specialist. The main contents include: leading internal audits, leading third-party certification audits, customer information submission, 5S on-site management, environment/hazardous material management, internal standard maintenance/ Updates etc.
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This template shows the structure and function of the reproductive system in the form of a mind map. It introduces the various components of the internal and external genitals, and sorts out the knowledge clearly to help you become familiar with the key points of knowledge.
This is a mind map about the interpretation and summary of the relationship field e-book, Main content: Overview of the essence interpretation and overview of the relationship field e-book. "Relationship field" refers to the complex interpersonal network in which an individual influences others through specific behaviors and attitudes.
This is a mind map about accounting books and accounting records. The main contents include: the focus of this chapter, reflecting the business results process of the enterprise, the loan and credit accounting method, and the original book of the person.
How to be valuable Value system specialist
1. System operation and maintenance
1. System internal audit
1. Sort out the secondary files of each process, change the file mode to the form format, and manage each process in a list. 2. Implement system internal audits according to the annual audit plan.
Person in charge: System Specialist
2. Process audit
1. Process audit focuses on key processes and product special characteristics processes - formulate corresponding key audit checklists and conduct random on-site inspections 2. The system course conducts a process difference review of the same product based on the process.
Responsible Person: System Specialist
1. Periodic process audits (SOP/CP/field operation consistency) are inspected by the on-site PQE, and audit reports are submitted in accordance with the periodic plan of the system class.
Coordinator: System Specialist Responsible person: PQE
3. Product review
1. The system specialist formulates the plan and the QE executes it (or sets up a full-time product analyst). Because the system specialist does not have strong product analysis capabilities, this work is done in the hands of the system specialist, which is a coping job.
1. The audit method can be re-planned
1. Review from the customer perspective 2. Material number dimension review 3. Production line dimension review 4. Business department dimension review
Responsible person: Product QE Coordinator: System Specialist
4. Management review
According to the standard requirements, organize and review each indicator of quality management requirements every year - periodic work
Person in charge: System Specialist
5.File management
1. Periodic work: Responsible for the review, issuance, sorting and storage of controlled documents of each system, recycling and scrapping of old documents, etc.
Person in charge: Document Control Assistant
2. Lead customer review (second party)
1. Leading the review of new customers
1. Identify the requirements of the customer audit checklist, analyze customer requirements, and translate customer requirements into company language
2. Lead and organize various departments to prepare for the audit requirements
3. Plan the audit process, assign audit tasks, and coordinate the collection of audit materials provided at the audit site to ensure the validity and completeness of the data.
4. Based on the review results, supervise and track responses that are not in line with project improvement
5. Establish a customer review database and maintain and manage the database
2. Review and response to old customers
1. Respond to customer audits and provide valid documents and information related to the system
2. Cooperate with on-site response audits and conduct internal audits before audits
1. Classify customer review issues, form a review question bank for customer issues, perform on-site inspections from time to time, and follow up and close. 2. The question bank needs to be documented and the problems for rectification should be listed.
Responsible Person: System Specialist
3. Lead third-party certification audits
1. Audit preparation and document review
System specialists need to assist organizations or enterprises in completing the preparations for third-party certification audits, including determining the scope of the audit, formulating audit plans, preparing relevant documents, etc.
Before the audit, the system specialist needs to review the organization's quality management system documents (such as quality manuals, procedure documents, records, etc.) to confirm whether they comply with relevant standards and requirements.
2. Audit execution and supervision
Audit execution: During the audit process, the system specialist needs to conduct on-site audits of the organization's quality management system in accordance with the audit plan, including inspection of documents, records, on-site operations, etc., to verify its effectiveness and compliance.
Supervision and audit: For organizations that have passed certification, system specialists also need to conduct regular supervision and audits to ensure that they continue to comply with certification standards.
3. Problem discovery and improvement suggestions
Problem discovery: During the audit process, system specialists need to be good at finding problems, including non-conformities, potential risk points, etc.
Improvement suggestions: In response to the discovered problems, system specialists need to put forward practical improvement suggestions and track and verify the implementation effects of the improvement measures.
4. Audit report and certification decision-making
Audit report: After the audit, the system specialist needs to prepare an audit report to record the audit process, problems found and improvement suggestions in detail for reference by the certification body.
Certification decision: Based on the audit report, the certification body will decide whether to approve the organization's certification application. The system specialist is required to assist the organization in understanding and accepting the audit results and making subsequent improvements as necessary.
5. Communication and coordination
Internal communication: System specialists need to communicate effectively with relevant departments and personnel within the organization to ensure the smooth progress of the audit work
External coordination: At the same time, system specialists also need to maintain good communication and coordination with third-party certification agencies to ensure the fairness and objectivity of the audit process.
Person in charge: System Specialist
4. Submission of customer information
1. Submit basic customer information
2. Submit environmental protection information of customer’s finished products
3. Customer review/new supplier introduction data submission
Daily submission of customer information requires a dedicated clerk to handle it
Document Control Assistant
5.5S on-site management
1. Organize the formulation and update of 5S standards
2. Organize and complete on-site 5S audits
On-site 5S management is managed by the site itself, and the system coordinates the results and conducts irregular spot checks on the actual inspection and rectification status.
Responsible person: On-site Coordinator: System Specialist
6.Environmental/Hazardous Substances Management
1. Update hazardous substance management requirements in accordance with laws and regulations
2. Monitor hazardous substances in accordance with regulatory requirements
Periodic work
Responsible Person: System Specialist
3. Submission of customer environmental protection information
1. Submit hazardous material data for parts and environmental protection data for spare parts, mainly RoHS/REACH/MSDS data for homogeneous materials of products.
This data needs to be submitted and managed by SQE for the following reasons: 1. The system does not correspond to the supplier. The supplier’s parts report monitoring is collected by SQE. If SQE does not coordinate this work, the supplier’s report is often not updated in time when it expires. 2. The system specialist does not understand product parts information and specific supplier material information. Filling in SQE is more conducive to understanding product performance and ingredient information. 3. Supplier hazardous material management is also an important part of SQE management of suppliers.
2. Submit information on hazardous substances in finished products
Provide hazardous substance test reports for finished products according to customer requirements
7. Internal standards maintenance/update
1. Maintain and compile system manuals/secondary documents, and assist each business department in modifying and editing normative documents
Responsible Person: System Specialist
2. Finished product inspection standard book
2. Compilation of label affixing work instructions
The standard formulation for this item needs to be done by QE. The reason: the standard formulation system is formulated by specialists who do not have product knowledge. The formulation of standards is all copy and paste. The function of the system focuses on checking compliance.
8. Review of quality/environmental protection agreements
1. Excerpt the customer’s special requirements from the quality/environmental protection agreement 2. Convert customers’ special requirements and conduct internal distribution and promotion 3. This work is combined with CQE’s customer special requirements management and control
Responsible Person: System Specialist
9. Promote internal continuous improvement
1.QCC quality control circle
2. Proposal improvements
1. Coordinate internal continuous improvement and promote the operation of quality control circles 2. Regularly select outstanding circles and publish them to make improvements documented.
Responsible Person: System Specialist
3. Monitor the achievement of quality objectives
1. Develop goal management requirement documents and share the goal achievement status of each business department 2. Organize regular reviews of projects that do not meet standards and share management methods 3. Accept the rectification plan on site when necessary, and develop excellent improvement plans horizontally
Responsible Person: System Specialist
10. Lead internal audit & system basic training
1. Prepare basic system knowledge training materials suitable for the company
2. Regularly complete the recruitment, training and empowerment of internal auditors