MindMap Gallery Community Facilities Management Meeting Mind Map
This is a mind map about the Changement to Facility Management Department.
Edited at 2022-11-27 19:31:02Community Facilities Management
Information
SMS/Whatsapp System
Social media
Departmental protocol communication
Training and Development
Municipal Website
Colleagues
Municipal Policies / Legislations
SDBIP
SO1: To provide and maintain basic services and ensure social upliftment of the Breede Valley community
Organizational & Departmental KPI's / Tasks
Review the Sport Master Plan and submit to Council by 31 March 2022 (Draft) Review the Sport Facilities Infrastructure Master Plan and submit to Council for approval by 31 May 2023 (Final) Complete the upgrade of the De Wet and Rawsonville Sport Fields by 30 June 2023
Individual KPI's / Tasks
SO3: To ensure a safe, healthy, clean and sustainable external environment for all Breede Valley's people
Organizational & Departmental KPI's / Tasks
Spend 98% of the approved capital budget for the division by 30 June{(Actual capital expenditure divided by the total approved capital budget)x100}
Spend 100% of all grant funding in accordance with the transfer payment agreement
Submit budget inputs by 30 November to ensure that the needs of the directorate has been taken into account
Conduct monthly meetings with staff
Spend 98% of the approved maintenance budget by 30 June {(Actual maintenance expenditure divided by the total approved maintenance budget)x100}
Conduct monthly inspections of community buildings and sport facilities
Respond to 95% of requests/complaints regarding the recreational and sport facilities within 7 days from the receipt of the request/complaint
Conduct monthly maintenance of swimming pools according to the maintenance program
Attend 80% of all prescribed meetings (IGR Meetings / Forums, Council & Mayco Meetings, etc.)
Conduct the monthly evaluation of security service provider
Develop a work schedule for all approved EPWP projects assigned to the department and report monthly to the Director on the implementation thereof
Complete the construction of the fence of Esslen Park Sport Facility by 30 June 2023
Individual KPI's / Tasks
SO4: Provide democratic, accountable government for local communities and encourage involvement of communities and community organizations in the matters of local government
Organizational & Departmental KPI's / Tasks
Spend 95% of operational expenditure (OPEX) for the division by 30 June
Annual Target
95%
R0 overspent on the overtime bugdet on a monthly basis
Annual Target
R0.00
Attend to Collaborator inbox items within 30 days of receipt
Annual Target
100%
Submit log sheets and reports by the 7th of each month to the Manager Fleet on vehicle management, including specific reference to vehicle inspections, transgressions and misuse, as well as accidents
Annual Target
12
Compile draft performance agreements for all departmental staff (until T10) by 31 December 2022
Annual Target
100%
Compile draft performance agreements for all departmental staff by 30 June 2023
Annual Target
100%
Individual KPI's / Tasks
SO5: Ensure a healthy and productive workforce and an effective and efficient work environment
Organizational & Departmental KPI's / Tasks
Submit a monthly report and planner to the Director by the 15th of each month that include OH&S, progress with priority risk areas, Collab items, security measures, grant spending, OPEX, service providers, progress with MGRO action plans, implementation of the maintenance plan
Annual Target
12
Submit all IOD and near misses related documentation to HR within 48 hours of an incident
Annual Target
100%
Individual KPI's / Tasks
Facilities
Assessments
Activities
Operational Activities
Daily, Weekly, Monthly, Bi-Annually, annually programmes
Policies / Standard Operating Procedures
Standard Operating Procedure on Activity
Master Plan
Review of Master plan / Development of Master plan
Budget Process
Capital Budget
Operational Budget
Stakeholder Relationship
Database
Tariff Structure
Scheduling programme
Resources
Master Plan
Survey on Master Plan
Compilation of draft Master Plan
Review of draft Master Plan
Consultation of draft Master Plan with Stakeholders
Submission of draft Master Plan for Municipal Administrative processes
Fleet/Equipments
Vehicles
Monitoring and Review
Tools
Monitoring and Review
Equipments
Monitoring and Review
Capacity
Labour Compliance matters
Compliance of Organizational Structure
Profiling/Competencies: Key concepts and skills (Updates of Employee details)
Alignment of Staff Regulations (Competency Statements)
Compliance of Job Descriptions
Human Resources
HR Leave, Overtime, Clock system, etc.
Monitoring and Review
HR Disciplinary Inquiries, etc.
Monitoring and Review
SDF: Training and Development
OHS: Requirements / Outstanding matters
Action
Standard Operating Procedures / Activities
Scheduling and Monitoring of HR Activities
My performance
Good
Bad
Why?
Improvement
What can be improved?
How?