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Assumption plan

This mind map clearly presents the main steps of the proposed plan, including preliminary assessment, team discussion, optimization and allocation, monitoring and adaptation, etc. Each step can be further divided into multiple levels. It mimics the human brain structure, aiding in memory and information organization.

Edited at 2023-11-03 16:26:25

WSyPCRHA

Recent works View more works>>

Assumption plan
This mind map clearly presents the main steps of the proposed plan, including preliminary assessment, team discussion, optimization and allocation, monitoring and adaptation, etc. Each step can be further divided into multiple levels. It mimics the human brain structure, aiding in memory and information organization.

Assumption plan

WSyPCRHA

Recent works View more works>>

Assumption plan
This mind map clearly presents the main steps of the proposed plan, including preliminary assessment, team discussion, optimization and allocation, monitoring and adaptation, etc. Each step can be further divided into multiple levels. It mimics the human brain structure, aiding in memory and information organization.

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Scenario 1(Given)

Constraints

Multiple Projects

Tight Deadlines

Limited availability of team members

Situation

Urgent Project Request

Project can't be assigned to EVERYONE

Exisiting Projects are not compromised

TBD

To choose a team member

Stakeholder Communication

Questions to be asked

Steps in Handling Scenario

Selecting People at each stage

Key Outcomes

Scenario 1(Approach)

Initial Assessment

Gathering Information

Urgency of the new project and how it will add the value to the customer (IMPACT)

Critical deliverables and deadlines of the exisitng project

INFO ALWAYS AVAILABLE: Skill Set and capacity of each team member

Assessing and Reviewing

Specific Requirements and Objectives of the new Project

Review the current workload, deadlines and skill sets of your team

Challenges

Diverting a BA

Overworking for a BA

Quality compromise

Cross-team dependence

Team Discussion

People to Involve

Individual team members, scrum master

Discussion Points

Briefing the new project and its impact on the company

Assess the team members' willingness and capacity to take it on

Identify potential candidates to allocate to the new project based on their expertise and exisiting workload

Priortization and Allocation

People to Involve

Product Manager/Internal Stakeholder

Things to understand

Can the workload be redistributed to accomodate the new project?

Can some exisiting project tasks be postponed or delegated to others in the team?

Steps to be taken

Create a priortization table of all the tasks of exisitng projects and new projects

Re-Do the Impact vs Efforts for all tasks

Trace and highlight the requirements which can be re-utilized on the new project

Ensure that the allocation minimizes disruptions to ongoing work

Finally create two plans A and B

Communication

People to Involve

The Team, Stakeholders of exisitng and new projects

To Discuss

Resource allocation and its impact

Steps to approach

Provide the summarized research with atleast two plans

Plan A: By delaying least important tasks of an exisitng project for a team members who can take high priority tasks of new project. Eg: MVP plus phase 1+2

Plan B: Looking for a analyst in others teams of similar skillset (if available) on a temporary basis or outsource the new project (if feasible).

Communicate changes in timelines, responsibilities, and potential risks to stakeholders of existing projects

Seek feedback and address their concerns

Monitoring and Adaptation

Important things

Tracking progress and ensure the new and exisitng projects stay on course

Any contingency plans in case issues arise?

Steps which are helpful

Regular monitoring of the progress

Be open to adapt if unforeseen challenges arise and revise the resource allocation if needed

Key Outcomes

Clear allocation of team member to the new project without compromising any critical tasks of the existing projects. Open and transparent communication with the team and stakeholders. Efficient resource management to meet deadlines and quality standards for all projects. Monitoring and adaptation to address any issues that may arise during project execution.

Please outline the questions you have, the steps you would go through in handling the scenario, including the people you would speak to at each stage, and the key outcomes you would be looking for.

You're leading a team of business analysts working on multiple concurrent projects with tight deadlines. Your team members are skilled but have limited availability due to the workload. You've just received a new urgent project request from senior management that needs immediate attention. However, your team is already stretched thin, and you can't assign the project to everyone. How do you decide which team members to allocate to the new project, ensuring that existing projects are not compromised, and how do you communicate your decision to both the team and the stakeholders of the existing projects?