MindMap Gallery Project communication management and stakeholder management
What kind of communication in project management and how project stakeholders should communicate are very important in project management. Project stakeholder management refers to the process of identifying the needs, hopes and expectations of project stakeholders, and meeting their needs and solving their problems through communication management.
Edited at 2021-08-18 17:15:28Ce calendrier annuel, créé avec EdrawMax, présente une disposition claire et organisée des mois de janvier à décembre. Chaque mois est affiché dans un cadre distinct, montrant les jours de la semaine et les dates correspondantes. Les weekends (samedis et dimanches) sont mis en évidence pour une meilleure visibilité. Ce format est idéal pour la planification et l'organisation des activités tout au long de l'année, offrant une vue d'ensemble rapide et facile à consulter.
This quarterly calendar overview for 2026, created with EdrawMax, presents a structured and colorful layout of the entire year divided into four quarters. Each quarter is displayed in a separate column, showcasing the months within that quarter in a clear grid format. The days of the week are labeled, and each date is marked within its respective cell, allowing for easy identification of dates across the year. This calendar is an excellent tool for long-term planning, providing a comprehensive view of the year at a glance.
This weekly calendar for 2026 is designed using EdrawMax to provide a detailed and organized view of each week, starting from January. The left side features a mini monthly calendar for quick reference, highlighting the current week in yellow. Below it, there's a section for weekly goals to help prioritize tasks. The main area is a time-grid from 6:00 AM to 12:00 AM, divided into half-hour slots, allowing for precise scheduling of daily activities throughout the week. This layout is ideal for managing a busy schedule efficiently.
Ce calendrier annuel, créé avec EdrawMax, présente une disposition claire et organisée des mois de janvier à décembre. Chaque mois est affiché dans un cadre distinct, montrant les jours de la semaine et les dates correspondantes. Les weekends (samedis et dimanches) sont mis en évidence pour une meilleure visibilité. Ce format est idéal pour la planification et l'organisation des activités tout au long de l'année, offrant une vue d'ensemble rapide et facile à consulter.
This quarterly calendar overview for 2026, created with EdrawMax, presents a structured and colorful layout of the entire year divided into four quarters. Each quarter is displayed in a separate column, showcasing the months within that quarter in a clear grid format. The days of the week are labeled, and each date is marked within its respective cell, allowing for easy identification of dates across the year. This calendar is an excellent tool for long-term planning, providing a comprehensive view of the year at a glance.
This weekly calendar for 2026 is designed using EdrawMax to provide a detailed and organized view of each week, starting from January. The left side features a mini monthly calendar for quick reference, highlighting the current week in yellow. Below it, there's a section for weekly goals to help prioritize tasks. The main area is a time-grid from 6:00 AM to 12:00 AM, divided into half-hour slots, allowing for precise scheduling of daily activities throughout the week. This layout is ideal for managing a busy schedule efficiently.
Project communication management and stakeholder management
Project communication management process
Planning communication management
enter
project management plan
Stakeholder register
business environment factors
organizational process assets
output
Project document updates: project schedule, stakeholder register
communication management plan
General glossary
Stakeholder communication needs
Information to be communicated, including language, format, content, and level of detail
Reason for publishing information
The time limit and frequency for releasing information and notifying receipt or responding
Person responsible for communicating relevant information
Person responsible for authorizing release of confidential information
The person or group who will receive the information
technology or method of transmitting information
Resources allocated for communications activities, including time and budget
Problem escalation procedures are used to stipulate the reporting time limit and reporting path when lower-level employees cannot solve the problem.
Methods to update and optimize the communication management plan as the project progresses
Project information flow diagram, work flow, report list, meeting plan, etc.
Communication constraints, often arising from specific laws and regulations, technical requirements, organizational policies, etc.
management communication
Promote efficient and effective communication among project stakeholders
Effective communication includes: send-receive model, media selection, collaboration style, meeting management techniques, presentation techniques, facilitation techniques, and listening techniques
enter
communication management plan
job performance report
Business environment factors: organizational culture structure, project management information system, etc.
organizational process assets
output
Project communication
Project Management Plan Update
Project document updates: issue log, project schedule, project funding requirements
Organizational process asset updates
Notification to stakeholders
Project Report
Project presentation materials
Project records
Feedback from stakeholders
Lessons Learned Document
control communication
enter
project management plan
Project communication
Problem log
job performance data
organizational process assets
output
job performance information
change request
Project Management Plan Update
Project file updates
Organizational process asset updates
communication tool
Meeting
Communication needs analysis
communication technology
communication method
Information management system: paper document management, electronic communication management, etc.
reporting performance
expert judgment
stakeholder management
main content
Project stakeholder analysis
communication management
problem management
Stakeholder management basis
project management plan
Project customers and users
Project purpose, products and management objectives
A description of how the project will be executed to achieve the project goals
The life cycle selected for the project and the processes to be adopted at each stage
Information on internal stakeholders such as leaders within the project implementation organization, personnel assigned to the project, project responsibility assignments, reporting relationships, and staffing management
A description of how human resource needs will be met
A change management plan that sets out how changes will be monitored
Communication needs and communication techniques among stakeholders
communication management plan
Stakeholder communication needs
The information to be communicated, including language, format, content and level of detail
Reason for publishing information
The person or group who will receive the information
Communication upgrade process
organizational process assets
As project issues arise, the project manager should work with relevant project stakeholders to resolve them
stakeholder management process
Identify stakeholders
enter
Project Charter
Procurement documents
envirnmental factor
organizational process assets
output
Stakeholder Manual: Used to record relevant details of identified stakeholders
Plan stakeholder management
enter
project management plan
The life cycle selected for the project and the processes to be adopted at each stage
A description of how the project will be executed to achieve the project goals
How to meet human resource needs
A change management plan that sets out how changes will be monitored
Communication needs and communication techniques among stakeholders
Stakeholder Registration Manual
business environment factors
organizational process assets
output
Stakeholder Management Plan
Project file updates
Manage stakeholders
Mobilize stakeholders to participate in the project in a timely manner to obtain or confirm their ongoing commitment to the success of the project
Manage stakeholder expectations through negotiation and communication to ensure project goals are achieved
Address stakeholder concerns that have not yet become issues and anticipate issues that stakeholders may raise in the future
Clarify and resolve identified issues
Control stakeholder involvement
The process of comprehensively monitoring the relationship between project stakeholders and adjusting strategies and plans to mobilize stakeholder participation
Stakeholder management tools
Stakeholder analysis
Identify stakeholders and their related information
Analyze the possible impacts of stakeholders and categorize and prioritize them
Evaluate how stakeholders might react to different situations in order to develop strategies accordingly
expert judgment
Meeting
analytical skills
Compare the current level of involvement of all stakeholders to the level of planned involvement
communication method
Interpersonal skills: building trust, resolving conflict, active listening, overcoming resistance to change
management skills
Information management system: Provides standard tools for project managers to obtain, store and release information on project cost, progress and performance to stakeholders