Translate thoughts or ideas into language that others can understand

The result of the coding process

method used to convey information

Any factors that interfere with the transmission and understanding of information (such as distance, new technology, lack of background information, etc.)

Reduce information into meaningful thoughts or ideas

Through personal communication channels, two or more people communicate directly with each other, they can face to face, by phone, Even communicate via email. There is a phenomenon in personal communication channels called word-of-mouth influence that works well in many product areas

It includes key media, atmosphere and events. The main media include newspaper media, broadcast media, and display media. Atmosphere is a specially designed environment that establishes and reinforces a buyer's tendency to purchase a product. Events are scheduled events that convey a message to a target audience

General glossary

Stakeholder communication needs

Information to be communicated, including language, format, content, and level of detail

Reason for publishing information

The time limit and frequency for releasing information and notifying receipt or responding

Person responsible for communicating relevant information

Person responsible for authorizing release of confidential information

The person or group who will receive the information

technology or method of transmitting information

10. Resources allocated for communications activities, including time and budget

11. Problem escalation procedures are used to stipulate the reporting time limit and reporting path when lower-level employees cannot solve the problem.

12. Methods to update and optimize the communication management plan as the project progresses

13. Project information flow diagram, work flow (including authorization procedures), report list, meeting plan, etc.

14. Communication constraints, usually arising from specific laws and regulations, technical requirements and organizational policies

15. Guidelines and templates for project status meetings, project team meetings, web conferencing, email messages, etc.

16. Instructions for using the website and project management software used in the project

Develop appropriate project communication based on the information needs and requirements of stakeholders and the organization’s available assets. approach and planning process.

The process for generating, collecting, distributing, storing, retrieving and ultimately disposing of project information in accordance with the communications management plan Procedure.

The process of monitoring and controlling communications throughout the project life cycle to ensure that project stakeholders are satisfied Need for information.

Meetings, phone calls, instant messaging, etc.

Letters, emails, memos, diaries, etc.

Knowledge base, online courses, etc.

Analysis of past performance

Project forecast analysis, including time and cost

Current status of risks and issues

Work completed during this reporting period

What needs to be done in the next reporting period

Summary of approved changes during the reporting period

Other relevant information that needs to be reviewed and discussed

Includes basic information, assessment information, and stakeholder classification

Identify individuals, groups or organizations that can influence project decisions, activities or results, as well as those affected by projects, activities or the individuals, groups, or organizations affected by the results, and the process of analyzing and recording their relevant information. This information includes their interests, involvement, interdependencies, influence and potential impact on project success.

Required and current level of involvement of key stakeholders

Scope and impact of stakeholder changes

Interrelationships and potential relationships among stakeholders

Stakeholder communication needs at the current stage of the project

Information that needs to be distributed to stakeholders

Reasons for distributing relevant information and possible impact

Frequency and timing of sending messages to stakeholders

How to update and optimize your stakeholder management plan

Develop appropriate plans based on analysis of stakeholder needs, interests, and potential impact on project success Management strategies to effectively engage stakeholders throughout the project life cycle

Mobilize stakeholders to participate in the project in a timely manner to obtain or confirm their ongoing commitment to the success of the project

Manage stakeholder expectations through negotiation and communication to ensure project goals are achieved

Address stakeholder concerns that have not yet become issues and anticipate issues that stakeholders may raise in the future

Clarify and resolve identified issues

Communicate and collaborate with stakeholders throughout the project life cycle to meet their needs and expectations, solve actual problems, and promote the process of reasonable participation of stakeholders in project activities

Is to comprehensively monitor the relationship between project stakeholders: adjust strategies and plans to mobilize stakeholder participation the process of

Identify stakeholders and their related information

Analyze the possible impacts of stakeholders and categorize and prioritize them

Assess how stakeholders might react to different situations so you can develop strategies to positively influence them

Account Project Managers and Leads - Focused Management

Categorize stakeholders based on their power, urgency, and legitimacy