Organization requires specialized design and maintenance

Requires regular maintenance

The purpose of organization is to reduce the mental effort required to remember things

Keep the physical environment in order

Let tasks and work form a system, calendar and plan

Design a way to always be ready to record useful information

Such as carrying a pen and sticky notes with you

Classified storage of items

Cannot be clearly classified: can be classified according to the frequency of use or addition

Work information is divided into three categories: projects, tasks, and activities

A project is a collection of tasks with a common goal

The project is relatively stable and rarely updated

Projects can be used to plan your future weekly or monthly life

are relatively small, independent actions that need to be accomplished

There are three parts: overall to-do items, weekly goals and daily goals.

The overall backlog rarely belongs to projects or activities.

If there are new tasks, they will be placed in weekly goals or daily goals.

Daily goals are the only thing you need to check every day

Things that can only be done at certain times

Use the calendar to record activities, and when the activity day arrives, transfer to the daily work list

The daily work list is all isolated tasks

Write your goal yourself to form a contract

Archive completed goals to improve self-confidence

Regularly review the system so that it can adapt to new changes at any time

Are there any categories that have too much content? If so, divide it into subcategories

Are there any categories that are not used? If so, reclassify

Are there new categories that can be created? If there is a new job, separate it separately

Keep a list of the information you have contacted

Ensure that what was promised can be achieved

View contact hours

Incorporate communication records into organizational systems

60% of the things you promise to do but fail to do are because you forgot

Record everything said on the Capture Device and categorize it into tasks, activities or projects

For vague items, set a timeline for yourself, which can be classified into weekly and daily goals.

Put new things where they belong

It doesn’t take too long to find what you need

Take notes in a binder/notebook

Give everything a place, maintain it regularly and look for changes