Top 9 Team Management Tools for Online Collaboration

This guide presents the top 9 online collaboration software to manage your team effectively and efficiently.

Online collaboration tools, without any doubt, make a solid bond between employees of an organization and allow them to work smoothly by sitting anywhere in the world. Today's market has hundreds of similar software, but you can't trust all. This guide lists the top 9 online collaboration utilities that enhance the productivity of overall teamwork projects. Let's get into the details of how you can benefit from these tools.

Are you getting attracted to online collaboration tools? Want to use them to take your business to the next level? Don’t know what benefit they can provide to your business? If yes, make sure to go through the list below, presenting the top benefits associated with these tools.

• The most important and effective benefit of using online collaboration software is that it saves both resources and time.
• The project completion becomes faster.
• Productivity enhancement is another potential advantage of using these tools.
• They improve your and your team's communication abilities.
• It becomes easy for you to collaborate online with your team members.
• It gives freedom to your employees and keeps their morale high.
• Online collaboration software makes reporting easier for you.
• You can track changes easily.

Here is a list of the top-grade software to manage your teams remotely. Let's look at the potential of each tool presented below.

#1. EdrawMind Online

It is a one-of-its-kind online tool designed to provide your team members with smooth collaboration. Every member of the team can view the same mind map and edit it in real-time. EdrawMind Online is introduced to improve the productivity of teamwork projects. You can perform a variety of tasks with this tool, including but not limited to project planning, note-taking, mind mapping, and brainstorming.

Click to download EdrawMind
If you don't ready to download EdrawMind yet, you could try EdrawMind Online free from below.

Click to download EdrawMind
If you don't ready to download EdrawMind yet, you could try EdrawMind Online free from below.

Click to download EdrawMind
If you don't ready to download EdrawMind yet, you could try EdrawMind Online free from below.

Wondershare Edrawmind Online

EdrawMind Online Key Features

The prominent features of this software are as follows.

• It enables you to create a team group easily and allows you to edit, manage, and share files to give productivity a solid boost.
• You can share files quickly via QR codes or link sharing.
• Over 100 members can edit a file simultaneously. Hence, real-time collaboration gets improved.
• With just a single click, you can convert your mind map into an outline.
• The availability of more than 5,000 templates makes it easy for you to choose from the list.
• EdrawMind Online is equipped with over 700 unique clip arts, 33 themes, and 19 layouts.
• You can explore a wide range of branch colors, lines, fills, and shapes.
• You can enter the observer mode by clicking on the avatars of other participants.
• Transferring your document into a mind map and exporting is super easy.

EdrawMind Desktop

12 structures & 33 themes & 700+ cliparts

Support Win, Mac, Linux, Android, iOS

Advanced import & export options

On-premises software for business

Enterprise-level data security

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EdrawMind Online

12 structures & 33 themes & 700+ cliparts

Access diagrams anywhere, anytime

Templates Gallery

Team management & Project management

Real-time Collaboration

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EdrawMind Online Pros and Cons

The benefits you can get from this tool are listed below.

EdrawMind Online Pricing and Plans for Team Management

You choose from the list of four different pricing plans, as presented below. (as of Dec 5, 2023)

#2. Miro

Miro is an effective online tool to create, collaborate, and manage your teams. It provides you with the opportunity to add unlimited team members and ensure faster communication. You can use your work email to keep your personal life separate.

Miro Key Features

The potential features you must be aware of are listed below.

• It allows your team members to collaborate remotely.
• It comes with integration with more than 100 tools you already use, like ZOOM, Google Docs, etc.
• You can create any kind of team you want.
• It empowers brainstorming and cross-functional discovery with a wide range of templates.
• You can create retros, sprint planning, wireframing, or user journey maps with this tool.

Miro Pros and Cons

Miro Pricing and Plans for Team Management

This project management mind map tool comes with four different pricing plans, as given below. Try choosing the one that suits your requirements well.

#3. Visio

Visio is an outstanding software that brings effective team management to the table. You can simplify the brainstorming process with this utility. It helps your team create and edit mind maps, floor plans, building plans, and other similar assignments. Project managers and business analysts worldwide frequently use Visio for team management.

Visio Key Features

The top Visio features are presented below.

• The availability of real-time co-authoring is above all other features.
• It helps your team apply rich formatting to shapes and text.
• You can not only create diagrams with Visio but it also allows you to save these diagrams in OneDrive or SharePoint.
• Copy, paste, and cut features make brainstorming and mind mapping easier for you.
• It enables you to access hyperlinks. You can do it by selecting any shape.
• You can share your file with an easily shareable link.

Visio Pros and Cons

Visio Pricing and Plans for Team Management

This utility has three pricing plans, as listed below.

#4. MindMeister

MindMeister performs superbly well for everyday situations of your business. It is a perfect team management tool that assists you in generating brainstorming ideas, project planning, data visualization, online collaboration, and other similar tasks. Teams can collaborate and share their ideas in real-time with MindMeister.

MindMeister Key Features

The amazing features MindMeister offers are as follows.

• You can share your maps with anyone, no matter if he belongs to your organization or any other.
• It supports integrated functionality to chat with others.
• You can export your slides in PNG format easily with the built-in presentation feature.
• You can vote or comment on ideas.
• You can access maps from anywhere in the world

MindMeister Pros and Cons

MindMeister Pricing and Plans for Team Management

You can choose the best pricing plan from the list below.

#5. Lucidspark

You can call Lucidspark a virtual whiteboard. You and your team can use it to bring your ideas to the table. Regardless of your location, it allows you to communicate with other members smoothly. It provides you with an option to convert your notes into presentations.

Lucidspark Key Features

The potential features you will experience when using this software are given below.

• The most prominent feature of Lucidspark is the cloud-based collaboration for teams in real-time.
• Breakout boards allow you to split your workload in small team groups.
• The integration of the timer keeps things moving and enhances overall efficiency.
• It supports a wide range of pre-built themes, including sprint planning and user journey mapping.
• You can integrate it with other applications, like Slack and Google Drive. Doing this improves productivity.

GitMind Pros and Cons

Lucidspark Pricing and Plans for Team Management

This tool also offers 4 pricing plans, as presented below.

#6. Ayoa

Ayoa is a credible mind-mapping application that allows you to access your files remotely from any device. It is a perfect utility for team management because it provides you with seamless online collaboration. You can use this tool on Android, iOS, and Windows OS.

Ayoa Key Features

A few features that make Ayoa stand out in today’s market are listed below.

• Effective online whiteboard communication.
• Instant messaging is readily accessible.
• Ability to do video chat sets it apart from traditional team management tools.
• You can create different maps, like public mind maps and radial maps.
• Managing your tasks virtually is super convenient.
• Allows you to prepare Gantt chart-based timelines.

Ayoa Pros and Cons

Ayoa Pricing and Plans for Team Management

Like the above-listed tools, Ayoa also offers four different pricing plans.

#7. Coggle

The major aim behind establishing this tool was to make it easy to share information with your team members or colleagues. If you are looking forward to creating unmatchable mind maps, Coggle can be one of the best options. The user-friendly interface makes it a source of attraction for thousands of people around the world.

Coggle Key Features

The important features you will experience while using this online collaborative utility are listed below.

• Real-time online collaboration is something that makes it stand out.
• You can create private diagrams.
• Adding multiple starting points, branches, and loops is possible.
• Image uploading is available.
• Some more features include images, floating text, and secret diagram link.

Coggle Pros and Cons

Coggle Pricing and Plans for Team Management

This tool comes with three pricing plans, as listed below.

#8. GitMind

This is an outstanding tool designed for productivity, mind mapping, brainstorming, imagination, team management, and online collaboration. GitMind is available for both mobile phones and computers. It assists you in inspiring creativity and capturing new ideas to establish a promising business.

GitMind Key Features

The key functionalities of this incredible team management tool are given below.

• Allows you to collaborate with your team remotely.
• Sharing information to different platforms, like Facebook, Telegram, and Twitter, is possible
• With a wide selection of templates, you can create awesome mind maps to achieve the desired goals.
• As a user, you can remove long text from the images instantly.
• To view a simple version of your mind map, try using a slide show version.

GitMind Pros and Cons

GitMind Pricing and Plans for Team Management

It also has 4 pricing plans, and you can select the one that suits your requirements the most.

#9. MindManager

In order to ensure effective team management, MindManager organizes scattered data in a way to create a clear map to make it easily understandable for every member. Along with organizing your data, you can share it with others in no time with MindManager.

MindManager Key Features

The important features this tool offers are presented below.

• Online team collaboration
• Managing business meetings
• Performing project planning and product development
• Creating sales plans, org charts, Gantt charts, timelines, system maps, and presentations
• You can integrate MindManager with Microsoft applications, like MS Word, Excel, and Outlook.

MindManager Pros and Cons

MindManager Pricing and Plans for Team Management

You are free to choose any of the four plans listed below.

As mentioned earlier, the market has hundreds of project management mind mapping tools. Finding a trusted one often becomes a tough nut to crack. This section presents a few factors to consider when choosing the right tool for team management.

#1 Ease of Use

Always keep the user interface and navigation in mind when choosing a specific tool. It will assist your team in using its features easily and comfortably. As a result, this approach will save you time.

#2 Customization

The availability of customization helps every team member organize their workspace according to their needs. This is the reason personalization always leads to more productive team management.

#3 Communication

The way employees communicate with each other plays a crucial role in their overall performance. Reputed companies always focus on improving the communication abilities of their employees. So, never forget to consider this parameter when choosing the right collaboration tool.

#4 Integration

Regardless of the nature of your business, you may need to interact with other applications, like Google Sheets and Microsoft Office. If your tool can be integrated with these apps, you will be able to access them all from one point.

#5 Pricing

It becomes a primary concern for many users because they focus on Return on Investment (RoI). The best deal is where you get high-quality services at a competitive cost.

#1. How to Use an Online Collaboration Tool - EdrawMind Online?

You can use this online software easily, even if you are not a tech-savvy individual. You just have to follow the below-listed steps.

#2. How are online collaboration tools beneficial for your business?

The businesses that use these tools rely less on paperwork and email marketing. Doing this saves them not only time but also minimizes the overall expense.

#3. Who can use online collaboration tools?

Usually, business analysts, project managers, team leads, and people in the top management of companies use these utilities to manage their teams efficiently.

#4. What could be the biggest challenge of using a collaboration tool?

Well, the biggest challenge can be nothing but security. If your company does not follow strict security protocols, your sensitive data can be at risk.

The online collaboration tools have proved to be incredible resources that make your business reach new heights. They make team management super easy and maximize the productivity of the ideas you generate along with your team members.

If you are looking for a trusted online collaboration tool and don't have enough time to spend searching for one, look no further than EdrawMind Online. It is cost-effective and offers unmatchable team management features. Give it a try. You will be surprised for sure.