The organization should assign appropriate senior managers, adopt systems and processes to guide employees, and ensure the auditability of plans

Establish an information governance plan so that records and information created or managed by the organization are justified and have appropriate assurances of authenticity and reliability

Establish an information governance plan to ensure reasonable protection of personal information or other information that needs to be protected

Establish an information governance plan and comply with applicable laws, regulations and other binding institutional requirements of institutions and organizations

The organization should ensure that its information is maintained in a timely, efficient and accurate manner

The organization’s information should be retained for an appropriate period of time, taking into account the requirements of all operational, legal, regulatory and financial and all other relevant constraints

The organization shall provide for secure and appropriate handling of information in accordance with its systems, applicable laws and regulations, and other binding institutional requirements

The organization should document its systems, processes and activities, including its information governance plan, in a way that is understandable to staff and stakeholders

definition

Content life cycle

manage

Enterprise content management

Metadata is critical to managing unstructured data, whether it is content and files traditionally thought of, or what is now understood as “big data”

Content cannot be cataloged and organized without metadata

definition

level

Push type

Pull type

interactive

A controlled vocabulary is a defined list that is explicitly allowed to be used to index, categorize, index, sort, and retrieve data through browsing and searching.

Systematic organization of documents, archives and content requires controlled vocabularies

An example of a controlled vocabulary is the Dublin Core set of elements for publication classification

Controlled vocabularies constitute a type of reference data

Like other reference data, their values ​​and definitions need to be managed to ensure completeness and currency.

Because they help explain and support the use of other data, they can also be considered metadata

It is the process of defining, sourcing, importing and maintaining any given vocabulary

Is a subset of a controlled vocabulary that covers a limited range of topics within the controlled vocabulary area

Glossary views are necessary when the goal is to use a standard vocabulary that contains a large number of terms, but not all terms are relevant to the information the customer needs. For example, a view that only includes terms related to the Marketing business unit would not include terms related to Finance

Glossary containing highly specialized terms not included in general glossaries

An example of a microcontrol vocabulary is a medical dictionary with subsets of medical subjects

is just a list and does not describe the relationship between terms

Usually hidden in applications

Includes details of how the term was originally defined and classified, began to be used by different systems, and is maintained thereafter

refers to a group of terms that have roughly the same meaning

Allow users who search for one of the terms to access content related to other terms in the term circle

The Synonym Ring Manual was developed for retrieval rather than indexing

is a controlled vocabulary of descriptive terms designed to facilitate the retrieval of information within a specific field or scope

Classification schemes are codes that represent controlled words

Describe classes (concepts), individuals (instances), attributes, relationships, and events

An electronic or paper object that contains a description of a task, requirements for how and when a task or function should be performed, and a log of task performance and decisions.

Only some documents can be called archives

Can be used to prove that decisions made and actions taken are in compliance with procedures

Can be used as evidence of an organization’s business activities and regulatory compliance

Includes processes, methods and techniques for controlling and organizing documents and archives throughout their life cycle

Includes storage, cataloging and control of electronic and paper documents

is part of file management

Archives can be physical, electronic, files on websites, hardware, or mixed archives

Critical Archives Archives necessary to restore an organization's operations in the event of a disaster

Signing a file contributes to its integrity

Features

Many archives exist in both electronic and paper formats

Records management requires organizations to know which copy (electronic or paper) is the official record copy in order to meet record retention obligations

Once one copy of the file is identified, the other copies can be safely destroyed

It focuses on storing, tracking and using rich media files such as videos, logos, photos etc.

Is an inventory of all ESI data sources, applications and IT environments, including information such as application owners, custodians, relevant geographic locations and data types

Discovery is a legal term that refers to the pre-trial phase of litigation in which the parties request information from each other in order to ascertain the facts of the case and understand the strength of each side's arguments.

is a structure created for a body of information or content

components

Information architecture and content policy together describe the "what", that is, what content will be managed in the system

The design phase describes “how” to implement a content management system

Is software that searches for information based on terms and retrieves websites whose content contains those terms

components

It is a kind of knowledge modeling that describes a series of conceptual networks and the relationships between them.

Integrated into information systems, semantic models allow users to ask information questions in a non-technical way

composition

Focus on semantics and context rather than predetermined keywords

Semantic search engines can use artificial intelligence to identify query matches based on words and their context

The requirements of semantic search include figuring out what the user wants, which means thinking like the user

electronic format

Hard copy documents

The basic principles of data management apply to both structured and unstructured data

Content development should be managed through a workflow to ensure content is created on time and receives appropriate approvals

It should be automated through the use of a content management system (CMS) or other system rather than a manual process

Audio, video, music, digital photos

Image and electronic files for capturing, converting and managing paper-based documents

Collection techniques include

image

Must have automated storage and disposal, electronic evidence collection support and long-term archiving capabilities

Support vital archival procedures to retain business-critical archives

XML provides the functionality to integrate structured data into relational databases with unstructured data

Unstructured data can be stored in relational data management systems BLOG or XML files

XML can integrate structured data with unstructured data

XML can also be used to create enterprise or company portals, providing users with an access point to a variety of content.

XML identifies and marks unstructured data/content so that computer applications can understand and process them